Legal Coordinator & Executive Assistant [613]

Overview

The organization is seeking a highly organized, proactive, and resourceful Legal Coordinator & Executive Assistant to join the Legal and Intellectual Property team. This role provides executive support to the Executive Vice President, Chief Legal Officer & General Counsel, and helps enable the effective operation of the Legal and Intellectual Property team.

Responsibilities

Executive and Leadership Support

• Provide executive support to the Executive Vice President, Chief Legal Officer & General Counsel, the Vice-President, Legal, and the Senior Director, Intellectual Property, including:
  • Calendar management
  • Travel arrangements
  • Expense management
  • Correspondence
• Prepare meeting materials, agendas, and supporting documentation
• Coordinate meetings, communications, and follow-up activities across internal stakeholders
• Manage the department budget, expenses, and vendors
• Anticipate executive needs, prioritize competing demands, and help streamline workflow and decision-making

Legal Operations Support

• Support department projects, operational initiatives, and day-to-day Legal team activities
• Manage legal workflows, intake processes, and request tracking to ensure timely coordination and delivery of legal services
• Serve as a liaison between internal stakeholders and the Legal team to facilitate communication, alignment, and follow-through
• Maintain legal documents, records, systems, shared resources, and the department’s contract management system to ensure agreements and related documentation are accurate, complete, and up to date
• Support contract workflows, including coordinating agreement execution, managing signature processes, and tracking completion

Requirements

• 10+ years of experience in a legal assistant, legal coordinator, executive assistant, legal operations, or similar role
• Experience supporting senior executives and legal teams in a fast-paced environment
• Familiarity with contracts, legal terminology, and legal department workflows
• Experience with legal intake processes, document management, contract workflows, or legal operations tools
• Strong organizational skills with exceptional attention to detail
• Exceptional time management skills and ability to manage multiple priorities in a fast-paced environment
• Professional, clear, and concise written and verbal communication skills
• Demonstrated ability to exercise discretion, maintain confidentiality, and apply sound judgment
• Proactive, solutions-oriented mindset with ability to anticipate needs, take initiative, and solve problems independently
• Proven ability to build strong relationships with executives, internal and external stakeholders, and vendors
• Proficiency with Microsoft Office Suite and experience using enterprise collaboration and workflow tools

Compensation & Benefits

• Pay range: 87,000 - 120,000 USD per year
• Total rewards will be reviewed during the interview process (base, equity, bonus, perks, benefit, culture)
• Final offer is determined by proficiencies within this level

Location

• Remote (United States)

Additional Information (Fine Print)

• No 3rd party candidates will be accepted.
• The organization provides equal employment opportunity (EEO) to all persons regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state/provincial, local law.