Legal Document Specialist (Word Processing)

Overview

An established national law firm is seeking an experienced Legal Document Specialist to join their team in a fully remote capacity. This role supports attorneys and staff across multiple offices and is suited for a technology-savvy professional who excels in a fast-paced legal environment.

Responsibilities

• Prepare, edit, format, and proofread complex legal documents.
• Create and update Tables of Contents (TOCs), Tables of Authorities (TOAs), pleadings, briefs, and other legal filings.
• Convert, format, and troubleshoot documents across various platforms and applications.
• Provide helpdesk support for document-related and software application issues.
• Assist attorneys and staff with document production requests and technical questions.
• Maintain high accuracy and quality while meeting strict deadlines.
• Communicate professionally and effectively with attorneys, staff, and management.
• Stay current with technology and software enhancements to serve as a resource for document preparation best practices.
• Provide general administrative and office support as needed.

Requirements

• Minimum of 5 years of legal document production experience within a law firm or professional services environment.
• Advanced proficiency in:
  • Microsoft Word 2016/365 (required)
  • Microsoft Excel
  • Microsoft PowerPoint
  • Adobe Acrobat
  • Best Case
  • Best Authority
  • iManage
  • Additional legal and document management software as required
• Strong expertise in complex document formatting and styling, TOC and TOA creation, document conversions and cleanup, transcription, and document production.
• Ability to troubleshoot document and software issues independently.
• Experience providing helpdesk or technical support preferred.
• Familiarity with an incident ticketing system is a plus.
• Highly organized with strong attention to detail.
• Ability to work effectively under pressure and manage multiple priorities.
• Strong team-oriented mindset and exceptional customer service skills.

Work Schedule

• Monday through Friday, 4:00 p.m. to 12:00 a.m. Eastern Time.
• Participation in a mandatory rotating on-call weekend schedule.

Compensation & Benefits

• Competitive compensation package.
• Comprehensive benefits.
• Opportunity to work with a collaborative and supportive team of professionals.

Location

• Fully remote position supporting multiple office locations.

The organization is an Equal Opportunity Employer.