Legal Executive Assistant

Overview

The organization is seeking an experienced Legal Executive Assistant to support the General Counsel and provide administrative and operational support to the broader Legal team. This is a remote US-based role with travel requirements to headquarters twice per quarter.

Responsibilities

• Provide comprehensive support to the General Counsel and Legal team, including calendar management, coordinating meetings, and handling travel arrangements
• Coordinate meeting logistics, prepare agendas, and support cross-functional communications
• Prepare and edit presentations, reports, and other critical documents, ensuring accuracy and timely delivery
• Help plan and arrange team meetings and offsites, including travel arrangements, events, and content
• Support legal knowledge management, including updating internal wiki pages and other company-wide materials
• Manage legal billing operations, including outside counsel invoice processing, vendor setup, and e-billing system management
• Assist with departmental budgeting, expense tracking, and quarterly financial accruals in coordination with the finance team
• Facilitate onboarding for new Legal team hires, including equipment setup, system access, and welcome training
• Support notary or apostille needs, as required

Minimum Qualifications

• Bachelor’s degree or equivalent experience
• 5–8 years of proven experience as an assistant or in a similar role supporting an in-house General Counsel or broader Legal department
• Proven experience managing calendars, executive scheduling, and travel logistics
• Familiarity with outside counsel billing practices and e-billing platforms
• Strong technical proficiency adapting to new tools and software, including:
  • Google Suite
  • Slack
  • Box
  • Atlassian
  • Microsoft Office Suite
  • Adobe Acrobat (including tracked changes, redlining/comments, and creating PDFs)
• Exceptional organizational skills and attention to detail
• Excellent communication skills (verbal and written)
• Ability to work in a fast-paced environment, multitask, and prioritize tasks
• Proactive mindset with ability to anticipate needs and challenges

Preferred Qualifications

• Previous experience working in a high-growth startup
• Proficiency or interest in AI productivity and automation tools

Compensation & Benefits

• Salary: $70,000–$110,000
• Flexible time off
• Equity
• Bonuses
• Competitive pay
• 401(k)
• Health insurance with employer contribution
• HSA
• FSA
• Flexible work hours
• Wellness credits
• Other benefits

Location

• Remote US-based role
• Travel: must be able to travel to headquarters (Santa Clara, CA) twice per quarter annually, based on business or team needs (including attendance at team meetings, off-sites, and other company events or gatherings)
• Onboarding requirement: for the first two weeks of onboarding, employees are required to be in person at headquarters in Santa Clara, CA
• General Counsel is based in California; slight preference for the Pacific time zone

Additional Information

• Discretion is essential; the role regularly involves highly confidential and sensitive information. Sound judgment and treating confidentiality, compliance, and accountability as fundamental responsibilities are required.
• This position may involve access to information subject to U.S. export control laws. Only applicants who meet the definition of a U.S. person under applicable laws may be eligible.
• Employment may be contingent upon successful completion of a drug screening, and employees may be subject to drug testing at any time in accordance with company policy and applicable laws.
• Recruitment fraud disclaimer: Only legitimate communications will come from an official employer email domain. The hiring process will not request sensitive personal information, payments, or account credentials.