Legal Executive Assistant (Mandarin/English)

Overview

This role is for a Legal Executive Assistant (Mandarin/English), working as an independent contractor in a fully remote, virtual setting based in Asia (China, Taiwan).

The position supports attorneys, clients, and internal teams in a fast-paced law firm environment. Responsibilities are cross-functional and may evolve based on the selected candidate’s strengths and the firm’s operational needs, including legal case support, client services, and intake coordination.

Responsibilities

• Provide administrative and coordination support to attorneys and internal teams, including:
  • Document organization
  • Scheduling
  • Follow-up
  • Correspondence
  • Workflow management
• Assist with preparation, formatting, organization, and filing of legal documents, applications, supporting evidence, and other case-related materials under attorney supervision.
• Communicate professionally with clients and prospective clients in both Mandarin and English via phone, email, messaging platforms, and other approved channels.
• Maintain accurate, up-to-date client and case records in CRM and case management systems, including:
  • Documenting interactions
  • Tracking follow-ups
  • Monitoring progress
  • Organizing digital files
• Support the client intake process as needed, including:
  • Screening inquiries
  • Identifying client needs
  • Scheduling consultations
  • Gathering preliminary information
  • Guiding prospective clients through next steps
• Build and maintain positive working relationships with clients, attorneys, business partners, third parties, and internal team members.
• Monitor deadlines, coordinate outstanding items, follow up on required information, and help ensure matters move forward efficiently.
• Use legal technology, CRM platforms, productivity tools, and AI-assisted systems to improve organization, communication, accuracy, and workflow efficiency.

Requirements

• Bachelor’s degree required.
• Prior experience working in professional services is highly preferred; relevant experience may include legal support, administration, client services, intake, case coordination, or a related function.
• Fluent in Mandarin and English, both written and spoken.
• Strong interest in learning U.S. immigration processes, legal workflows, and client service standards.
• Excellent communication, organization, follow-up, and relationship-management skills.
• Ability to adapt to different responsibilities and work effectively across legal, administrative, and client-facing functions.
• Comfortable using CRM systems, case management platforms, productivity tools, and new technology.
• Strong attention to detail, sound judgment, and the ability to handle confidential information professionally.

Preferred Qualifications

• Prior experience working in a law firm.
• U.S. immigration law experience (preferred but not required).

Compensation & Benefits

• Competitive compensation commensurate with experience and qualifications.
• Holiday pay for all U.S. federal holidays observed by the firm.
• Performance-based bonuses.
• Periodic remuneration reviews to ensure fair and competitive compensation.

Location & Scheduling

• Location: Remote | China, Taiwan
• Position type: Full-time, Virtual (Independent Contractor)
• Work hours: Scheduling is flexible; however, team members must maintain a minimum of 5 hours of overlap with the firm’s operating hours in Pacific Time (PT), subject to operational needs and team coordination.

Application Process

• The application process may include a brief writing, communication, or practical assessment in addition to the standard application form and interview process.
• Phone, email, or social media inquiries to the offices regarding this position are strictly prohibited. Inquiries about application status through these channels will result in automatic disqualification. Qualified candidates will be contacted directly after review.