Legal Executive Assistant (Mandarin/English)

Overview

This organization is seeking a highly organized, adaptable, Mandarin-English bilingual Legal Executive Assistant to support attorneys, clients, and internal teams in a fast-paced law firm environment.

This independent contractor role is cross-functional and may develop depending on the candidate’s strengths, experience, performance, and the firm’s evolving needs. Focus areas may include legal case support, client services, intake coordination, or a combination of these areas.

Responsibilities

• Provide administrative and coordination support to attorneys and internal teams, including:
  • document organization
  • scheduling
  • follow-up
  • correspondence
  • workflow management
• Assist with the preparation, formatting, organization, and filing of legal documents, applications, supporting evidence, and other case-related materials under attorney supervision.
• Communicate professionally with clients and prospective clients in Mandarin and English via phone, email, messaging platforms, and other approved communication channels.
• Maintain accurate, up-to-date client and case records in CRM and case management systems, including:
  • documenting interactions
  • tracking follow-ups
  • monitoring progress
  • organizing digital files
• Support the client intake process as needed by:
  • screening inquiries
  • identifying client needs
  • scheduling consultations
  • gathering preliminary information
  • guiding prospective clients through next steps
• Build and maintain positive working relationships with clients, attorneys, business partners, third parties, and internal team members.
• Monitor deadlines, coordinate outstanding items, follow up on required information, and help ensure client and case-related matters move forward efficiently.
• Use legal technology, CRM platforms, productivity tools, and AI-assisted systems to improve organization, communication, accuracy, and workflow efficiency.

Requirements

• Bachelor’s degree required.
• Fluent in Mandarin and English, both written and spoken.
• Strong interest in learning U.S. immigration processes, legal workflows, and client service standards.
• Excellent communication, organization, follow-up, and relationship-management skills.
• Ability to adapt to different responsibilities and work effectively across legal, administrative, and client-facing functions.
• Comfortable using CRM systems, case management platforms, productivity tools, and new technology.
• Strong attention to detail, sound judgment, and the ability to handle confidential information professionally.
• Prior experience working in a law firm is highly preferred, including experience in legal support, administration, client services, intake, case coordination, or a related function.
• U.S. immigration law experience is preferred but not required.

Preferred Qualifications

• Prior experience working in a law firm (legal support, administration, client services, intake, case coordination, or related function).
• U.S. immigration law experience.

Compensation & Benefits

• Competitive compensation commensurate with experience and qualifications.
• Holiday pay for all U.S. federal holidays observed by the firm.
• Performance-based bonuses to reward contributions.
• Periodic remuneration reviews to ensure fair and competitive compensation.

Location

• Remote | China, Taiwan
• Full-time, Virtual

Working Hours

• Scheduling is flexible; however, team members are required to maintain a minimum of 5 hours of overlap with the firm’s operating hours in Pacific Time (PT), subject to operational needs and team coordination.

Application Process

• The application process may include a brief writing, communication, or practical assessment in addition to the standard application form and interview process.
• Due to the high volume of applications received, contacting offices by phone, email, or social media regarding this position is strictly prohibited. Any inquiries about application status through these channels will result in automatic disqualification. The hiring team reviews submissions and will contact qualified candidates directly.