Legal Operations Coordinator

Overview

This role provides operational, financial, and administrative support to Practice Managers and the Office of the Managing Principal. The Legal Operations Coordinator helps keep practice-management workflows organized and on track, including support for expense reimbursement processing, reporting, attorney onboarding and transitions, and daily administrative coordination.

This full-time position is fully remote, with working hours aligned to the East Coast.

Applicants must reside in one of the following states: CA, CO, CT, DC, DE, FL, GA, KS, KY, LA, MD, MI, NH, NJ, NY, NC, OH, PA, SC, TN, TX, UT, VA, or WV.

Responsibilities

• Coordinate meetings, prepare agendas and materials, organize documents, track follow-ups, and share status updates.
• Prepare, format, and distribute reports, presentations, communications, forms, and other practice-related materials.
• Maintain trackers, shared files, process documentation, contact lists, and other records.
• Coordinate requests and information among attorneys, Practice Group Leaders, Practice Managers, the Office of the Managing Principal, and business departments.
• Monitor deadlines and open items; communicate progress and escalate delays or issues.
• Support attorney onboarding, integration, departures, and matter transfers by coordinating schedules, documents, checklists, and follow-up.
• Review and process timekeeper expense reimbursement submissions for approval, including verifying documentation, coding, business purpose, and required approvals.
• Follow up on incomplete or inaccurate submissions and coordinate with Accounting & Finance, Marketing, and other departments to resolve questions or processing issues.
• Compile financial, operational, and attorney performance information; assist with recurring reports and dashboards, data validation, and follow-up.
• Document workflows, update templates, support approved process improvements, and flag recurring administrative issues.

Qualifications

• Bachelor’s degree preferred, or an equivalent combination of education and relevant experience.
• Experience in law firm operations, professional services administration, expense or finance administration, project coordination, or a related role.
• Experience reviewing expense reports, reimbursement requests, invoices, or similar financial documentation preferred.
• Intermediate Microsoft Office skills, particularly in Excel, Word, Outlook, and PowerPoint; familiarity with Teams.
• Strong preference for hands-on experience with Emburse (Chrome River).
• Strong organizational skills, attention to detail, and ability to manage competing priorities and deadlines.
• Professional communication skills and sound judgment when handling confidential financial, personnel, and business information.
• Ability to work collaboratively with attorneys, firm leadership, and business teams; follow established procedures; and identify and escalate exceptions appropriately.
• Must reside in one of the states listed above.

Compensation & Benefits

• Not specified in the provided job description.

Location

Fully remote with working hours aligned to the East Coast.

Must reside in: CA, CO, CT, DC, DE, FL, GA, KS, KY, LA, MD, MI, NH, NJ, NY, NC, OH, PA, SC, TN, TX, UT, VA, or WV.