Legal Practice Assistant

Overview

This role involves supporting attorneys as a Legal Practice Assistant. The position can be performed remotely, with the expectation of being tied to the San Francisco or Glendale/Los Angeles, CA office. The ideal candidate can work independently, maintain confidentiality, and support multiple timekeepers daily in a fast-paced environment.

Responsibilities

• Draft, proofread, and format pleadings, contracts, and other legal documents with precision and professionalism.
• Manage electronic filing of legal documents in both Federal and State courts, ensuring compliance with all procedural requirements.
• Proofread, format, and assist with appellate filings, including cite-checking and document preparation.
• Coordinate in-person and virtual meetings (scheduling, room reservations, catering, and IT support).
• Maintain attorney calendars and schedules, including timely reminders and updates.
• Provide daily administrative and clerical support to assigned attorneys.
• Open new client and matter files and assist with related intake procedures.
• Prepare and submit electronic expense reports.
• Arrange travel itineraries and manage related logistics.
• Redline and compare documents using document comparison software.
• Organize and maintain electronic and paper files using NetDocuments.
• Analyze and save key correspondence and emails using standardized naming conventions.
• Conduct research as requested by attorneys and/or paralegals.
• Respond professionally to inquiries from clients, attorneys, and internal teams.
• Maintain strict confidentiality and exercise discretion in all client matters.
• Enter attorney time as required.
• Provide backup support to other team members as needed.
• Support a collaborative, positive team environment and maintain strong working relationships with clients, attorneys, and staff.

Requirements

• High school diploma or GED required; associate or bachelor’s degree preferred.
• Minimum of 5+ years of experience as a legal assistant supporting both litigation and transactional practices; appellate experience preferred.
• Federal and State electronic court filing experience required.
• Experience with electronic databases and document management systems; familiarity with NetDocuments or similar document management system preferred.
• Demonstrated ability to work independently and collaboratively while exercising sound judgment.
• Strong organizational and time management skills, with the ability to prioritize effectively.
• Excellent written and verbal communication skills, including grammar, proofreading, and document formatting abilities.
• Highly detail-oriented with the ability to produce accurate work under tight deadlines.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint); advanced Excel skills preferred.
• Experience maintaining electronic databases, records, and spreadsheets.
• Ability to work the assigned schedule with flexibility for overtime as required to meet business needs.

Compensation & Benefits

• Salary range: approximately $79,500 - $130,000.
• Salary may be higher or lower depending upon internal equity and verifiable years of experience.

Location

Remote position supporting the San Francisco or Glendale/Los Angeles, CA office.