Legal Practice Assistant

Overview

This role involves providing legal secretarial and administrative support for a Practice Group within a legal setting.

Responsibilities

• Prepare correspondence, memoranda, and various legal documents such as summonses, complaints, motions, responses, and subpoenas under attorney supervision
• Provide trial support
• Format briefs, pleadings, and other legal documents
• Track attorney time records and billing
• File legal documents, including e-filing
• Transcribe dictation
• Correspond with clients
• Maintain calendars
• Open new files and client matters
• Request conflict of interest checks
• Maintain client and general files
• Maintain client contact when appropriate
• Collaborate with other administrative support staff (conflicts, records, office services, etc.)
• Receive clients and visitors, maintaining good public relations and confidentiality of attorney-client relationships
• Proofread documents

Requirements

• High school diploma required
• Prior litigation experience required
• Associate’s degree preferred
• PACER experience required
• Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Experience formatting legal documents and creating Tables of Authority in Microsoft Office
• Excellent interpersonal and organizational skills
• Ability to manage multiple tasks and high volume work under short deadlines with limited supervision
• Strong verbal and written communication skills
• Ability to handle sensitive information with integrity and confidentiality
• Flexibility and resourceful problem-solving skills

Work Environment

• Normal office environment with no unusual physical demands
• Ability to work extended hours when necessary