Legal Records & E-Discovery Analyst

Overview

The Legal Records & E-Discovery Analyst is a member of the Records Management & E-Discovery team within Legal. This role collaborates with stakeholders across the organization to ensure compliance with records management policies and procedures, performs e-discovery tasks, and completes complex legal and operational work independently and as part of a team.

Responsibilities

• Manage company records in accordance with state and federal requirements, internal policies and procedures, and records management best practices.
• Evaluate records management policies, procedures, and systems to support efficient and effective administration of company records throughout the records lifecycle.
• Review team mailbox inquiries, perform research, and ensure timely responses.
• Support records management projects by assisting with project plans, timelines, roadmaps, action items, stakeholder communications, and completion tracking.
• Review regulatory requirements and operational business needs to determine appropriate record retention periods.
• Coordinate legal hold issuance, release, and quarterly review/reminder processes using the applicable software platform, in collaboration with the Matter Management team.
• Perform e-discovery activities, including assisting with data preservation, collection, review coordination, production tracking, and related matter support as needed.
• Manage request, review, and approval processes handled by the Records Management & E-Discovery team.
• Develop reporting, metrics, presentations, FAQs, and other materials to communicate project status, support awareness initiatives, and drive stakeholder engagement.
• Follow records management policies and procedures, exercising sound judgment to escalate issues as appropriate.
• Participate in training and awareness initiatives, including development and delivery of records management programs and key initiatives to departments and teams as needed.
• Manage a network of departmental record coordinators to support inventory and disposition of company records efficiently and compliantly.
• Draft emails, letters, memoranda, reports, meeting notes, and summaries as needed.
• Track and evaluate industry trends, best practices, and improved methods or technologies related to records management.
• Support other Legal initiatives as needed.
• Build and foster relationships across the enterprise.

Other Duties

• Perform other duties and/or projects as assigned.

Requirements

• Strong verbal and written communication skills.
• Effective organizational, time management, and problem-solving skills.
• Ability to track, research, analyze, and recommend action based on applicable rules and regulations.
• Detail-oriented with a focus on accuracy.
• Ability to manage multiple priorities in a fast-paced, quickly changing environment.
• Solid interpersonal skills with ability to establish and maintain effective working relationships with peers and senior management.
• Willingness to be flexible and adaptable.
• Ability to maintain a high degree of confidentiality and professionalism in a collegial environment.
• Achievement-oriented; able to take on challenges.
• Ability to contribute productively in a team environment and work remotely as needed.
• Ability to be proactive and take full ownership of assigned projects and tasks.
• Demonstrated initiative and ability to work with little or no supervision.
• Open to constructive feedback.
• Working knowledge of Microsoft Office applications and SharePoint software.

Qualifications

• Associate's Degree or equivalent experience required.
• 3+ years of professional work experience required.
• Experience in audit, compliance, legal, operations, project management, records management, or risk functions preferred.

Compensation & Benefits

• Not specified in the provided job description.

Location

• Not specified in the provided job description.