Legal Secretary

Overview

This role is with an international business law firm and the Luxembourg-based team. The position supports clients in areas including Asset Management & Investment Funds and Financial Institutions.

Responsibilities

• Manage and organize files, including opening, updating, and closing files, ensuring all information and documentation are accurately filed
• Review documentation (proofreading), including legal documents, client correspondence, letters, reports, and presentations
• Perform submissions on the Luxembourg Business Register, including e-file and eDesk
• Coordinate and manage agendas
• Support internal KYC procedures (a plus)
• Update databases (e.g., InterAction)
• Carry out ad hoc secretarial duties as needed

Requirements

• 3–5 years’ experience as an Administrative Assistant, Legal Secretary, or similar role (mandatory)
• Prior experience in a Luxembourg law firm or a similar working environment
• Fluency in French and English; additional language skills considered an asset
• Degree in secretarial work or an equivalent degree
• Proficiency in MS Word, MS Excel, MS PowerPoint, and Outlook (IManage is a plus)
• Excellent personal integrity and professional conduct
• Strong team player able to work independently
• Excellent communication skills and positive team spirit
• Ability to meet deadlines, prioritize workload, and function effectively in a multi-task environment

Preferred Qualifications

• Experience supporting internal KYC procedures
• Experience with IManage
• Additional language skills beyond French and English

Compensation & Benefits

• Contract for an indefinite period
• Internal trainings and career development
• Central office location with excellent access to public transport links
• Flexibility for remote working
• Work within international and dynamic teams

Location

Luxembourg

Start Date

As soon as possible