Litigation Docketing Specialist

Overview

This role is part of the West Coast Regional Litigation Docketing team and involves litigation calendaring management using ProLaw for multiple offices and practice area groups. The position is available as remote work supported by an office presence in one of the following California locations: Sacramento, San Francisco, Silicon Valley, Los Angeles, Orange County, or San Diego.

The role reports to the Litigation Docketing Supervisor.

Responsibilities

• Review emails received within each assigned public folder (including internal emails from case teams, scanned mail, and ECF filings/serves) to determine whether docketing is necessary.
• Make informed decisions regarding whether docket items qualify to be added to each case team’s Outlook calendar.
• Assess and stage the priority of received items to create a queue for each public folder.
• Enter and update applicable deadlines in ProLaw using the Westlaw Legal Calendaring Rules.
• Communicate with case teams to gather necessary information for case set-ups and management.
• Perform limited research as needed to verify deadline applicability.
• Respond to inquiries from litigation teams regarding docketed events, deadlines, and rules.
• Maintain and improve processes and procedures to ensure accurate entry of calendar/docket dates.
• Promote docketing policies and procedures through communications with litigation teams.

Requirements

Skills & Competencies

• Substantial experience computing deadlines for state, federal and appellate courts.
• Strong knowledge of litigation processes, court rules, and procedures.
• Strong critical thinking skills to process complex orders and analyze how they affect other case deadlines.
• Ability to research, analyze, and summarize issues in writing, with excellent attention to detail.
• Familiarity with court websites, docket searching, and document retrieval databases.
• Ability to establish and maintain effective working relationships at all levels and collaborate in a team.
• Self-starter who can work independently with minimal supervision.
• Ability to work under pressure, meet strict deadlines, and effectively prioritize multiple tasks.
• Excellent interpersonal and communication skills (oral and written), with a professional demeanor.
• High attention to detail and strong organizational skills with effective time management.

Education & Prior Experience

• Bachelor’s Degree or equivalent experience preferred.
• Minimum 7 years of current California Litigation experience on case teams and 7 years of current Federal Litigation experience.
• Prior litigation paralegal or legal secretary experience preferred.
• Prior work experience in large firms preferred.

Technology

• Prior experience with rules-based calendar systems (ProLaw, Compulaw, or eDockets software) required.
• Computer proficiency in Windows-based software and Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and Adobe Acrobat.
• Exceptional computer skills and the ability to learn new software quickly.
• Understanding of AI capabilities, limitations, and responsible use in a professional environment.
• Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.

Preferred Qualifications

• Prior litigation paralegal or legal secretary experience.
• Prior work experience in large firms.

Compensation & Benefits

Expected Pay Range

• California: $40.75 to $45.19

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.

Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

Location

Remote basis from one of the following offices in California: Sacramento, San Francisco, Silicon Valley, Los Angeles, Orange County, or San Diego. Candidates should live in close proximity to one of these offices.

Flexible overtime may be required as needed.