Paralegal II

Overview

This role involves supporting the Legal Administration Department by performing general administrative and clerical duties. The position may also include preparing and distributing board materials and regulatory filings.

Responsibilities

• Prepare client registration statement updates, SEC filings, and forms.
• Distribute client board and committee materials, including agendas, exhibits, reports, and resolutions.
• Prepare minutes for client board and committee meetings as needed.
• Maintain contractual agreements and corporate governance documents.
• Manage regulatory calendars and filing processes.
• Assist in developing legal administration procedures related to board meetings, corporate governance, and SEC filings.
• Support client-related projects as required.
• Handle daily legal administration operations.
• Implement and understand day-to-day legal administration services.
• Communicate with clients regarding general information, issue resolution, inquiries, or reporting requirements.
• Coordinate with internal teams regarding inquiries and workflow follow-up.
• Perform other duties as assigned.

Requirements

• Undergraduate degree from an accredited college or university.
• Paralegal certificate from an accredited institution.
• Minimum of 3 years of paralegal or legal administration experience in a corporate or law firm environment.
• 1-3 years of experience with the Investment Company Act of 1940.

Knowledge

• Financial services industry.
• Relevant statutes and rules related to core job functions.
• Investment Company Act of 1940.
• Proficiency with Microsoft Office Suite and Adobe Acrobat.

Skills and Abilities

• Strong client service skills with the ability to understand clients’ legal and business needs.
• Creative and critical thinking for troubleshooting issues.
• Excellent multitasking, analytical, and organizational skills.
• Initiative-taking, strategic mindset, and attention to quality, efficiency, and effectiveness.
• Personal integrity, responsibility, and accountability.
• Effective use of resources including time and information.
• Problem-solving and decision-making capabilities.
• Clear and concise written and oral communication skills.
• Active listening and support for open exchange of ideas.
• Ability to identify needs and obtain resources to meet goals.
• Ability to establish and maintain effective working relationships in various situations.
• Flexibility to adjust priorities and deadlines in response to changing conditions.

Equivalent education, experience, and knowledge, skills, and abilities will be considered.

Equal Opportunity

The employer is an equal opportunity organization and does not discriminate based on race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, veteran or military status, genetic information, citizenship, or any other protected status under applicable laws.