Patent Administrative Assistant

Overview

This role involves supporting patent attorneys, patent agents, and technology specialists with the preparation and filing of compliant U.S. patent prosecution documents. The position requires in-depth knowledge of U.S. patent filing rules and requirements from initial application filing through post-grant filings. Prior docket management experience is required. Overtime availability is necessary to meet position demands.

This role offers a remote-eligible working arrangement.

Location

Candidates must reside in one of the following states: AZ; CA; CO; CT; DC; FL; GA; IL; IN; MA; MD; ME; NH; NJ; NY; PA; TN; TX; UT; VA; VT. Candidates must be available and willing to work overtime hours when necessary to meet the demands of the position.

Responsibilities

• Prepare required filing documents for review and signature by a patent attorney or patent agent, including careful proofreading before attorney review.
• Review the dockets of assigned attorneys; proactively prepare formality documents and ensure they are timely filed.
• Prepare office action response shells, including rejection and objection subheadings and the current claim set.
• Manage client reporting workflows to ensure client reporting is completed in a timely manner.
• Liaise with the foreign filing team and the prior art management team as needed.
• Order formal drawings and sequence listings from vendors when necessary.
• Assist with virtual file upkeep and maintenance to ensure records are current and complete.
• Perform general office administrative functions as necessary.

Qualifications

• 5+ years of related U.S. patent filing experience.
• Strong attention to detail and strong work organizational skills.
• Team player who can also work independently; ability to efficiently handle multiple tasks and changing priorities in a fast-paced environment.
• Excellent computer skills, with established proficiency in Word and Excel.
• Knowledge of patent-specific systems preferred.
• Ability to communicate effectively in both verbal and written forms.
• Ability to interact pleasantly and professionally with people at all levels.
• Bachelor’s Degree, or equivalent experience.
• Availability to work overtime when required to meet position demands.

Compensation & Benefits

• Compensation range: $76,700 to $105,500, commensurate with related experience and qualification.
• The final salary will be determined based on internal equity, experience, specialty, and training (among other factors).