Patent Administrative Assistant

Overview

This role supports patent attorneys, patent agents, and technology specialists by assisting with the preparation and filing of compliant U.S. patent prosecution documents. The position requires in-depth knowledge of U.S. patent filing rules and requirements from initial application filing through post-grant filings. Previous docket management experience is required. Overtime availability is necessary to meet position demands.

Responsibilities

• Prepare required patent filing documents for review and signature by a patent attorney or patent agent.
• Proofread all filing documents carefully prior to attorney review.
• Review assigned attorneys’ dockets, proactively prepare formality documents, and ensure filings are completed on time.
• Prepare office action response shells, including rejection/objection subheadings and the current claim set.
• Manage client reporting workflows to ensure timely completion.
• Coordinate with the foreign filing team and the prior art management team as needed.
• Order formal drawings and sequence listings from vendors as needed.
• Assist with virtual file upkeep and maintenance to ensure records are current and complete.
• Perform general office administrative functions as necessary.

Requirements

• 5+ years of related U.S. patent filing experience.
• Strong attention to detail and strong organizational skills.
• Ability to work both independently and collaboratively in a fast-paced environment while managing multiple tasks and changing priorities.
• Proficiency with computer tools; established user of Word and Excel.
• Knowledge of patent-specific systems preferred.
• Ability to communicate effectively in both verbal and written forms.
• Ability to interact pleasantly and professionally with people at all levels.
• Bachelor’s Degree, or equivalent experience.
• Available and willing to work overtime when required.

Compensation & Benefits

• Compensation range: $76,700 to $105,500, commensurate with related experience and qualification.
• Final salary will be set based on factors including internal equity, experience, specialty, and training.

Location

• Remote-eligible working arrangement.
• Candidates must reside in one of the following states: AZ; CA; CO; CT; DC; FL; GA; IL; IN; MA; MD; ME; NH; NJ; NY; PA; TN; TX; UT; VA; VT.
• Candidates must be available and willing to work overtime hours when necessary to meet the demands of the position.