Senior Contracts Associate

Overview

The Senior Contract Associate is responsible for drafting, negotiating, and finalizing complex clinical site contracts related to clinical trials across the study lifecycle. This role also performs timely and accurate data entry into Clinical Business Operations systems, including the Contract Management System (CMS). Deliverables must be completed with high quality and within project timelines in a fast-paced contracting environment with short deadlines and quick turnaround.

Responsibilities

• Prepare, negotiate, and finalize clinical trial agreements, ancillary agreements, and amendments for company-sponsored studies through direct communication with sites.
• Execute contracts according to planned timelines and targets.
• Manage the contract budget grid; ensure cost calculations are consistent with the protocol and agreed with the site.
• Demonstrate understanding of records management requirements for contract documents.
• Perform quality checks (QC) of finalized approved contract and budget documents; initiate the signature process for assigned contracts with the responsible signing parties.
• Ensure final contracts are delivered on agreed timelines, within Fair Market Value, and in compliance with applicable legal and regulatory requirements.
• Serve as the primary point of contact between Clinical Business Operations (CBO) and Global Clinical Operations (GCO), Legal, investigator sites, and external service providers for study-related activities.
• Collect and maintain country and site intelligence for each country and/or site; prepare country/site-specific contract process flows as needed.
• Forecast, set, track, and communicate fully executed contract planned dates; make efforts to achieve planned dates and proactively inform contract management (CM) and study teams of changes and/or risks.
• Liaise with CM and Legal to review and update contract template(s) as needed (e.g., Master Clinical Trial Agreements/Clinical Trial Agreements/Project Agreements or other site agreement templates).
• Contribute updates to the Legal Playbook guidance document as needed, in coordination with CM and Legal.
• Liaise with Investigator Payment Management (IPM) to ensure site contracts (including investigator site budgets) are approved and executed in accordance with CBO guidelines and organizational policies.
• Ensure investigator contracts are reviewed and approved by Legal and/or delegate prior to execution, consistent with CBO and Legal guidelines.
• Communicate legal and budgetary issues to internal and external parties according to departmental guidelines.
• Perform legal translation of contract language for sites, as needed.
• Maintain active and regular communication with site personnel and internal partners, providing routine progress tracking and updates throughout the contract lifecycle.
• Prepare subsequent contract amendments, notes to files, and other related contract documents as needed.
• Escalate contracting issues and/or potential delays to internal and external stakeholders as necessary.
• Attend and actively participate in investigator site, project-related, CBO, and other meetings as needed.
• Update and maintain CBO trackers with real-time updates; complete CBO-related filing and distribution of contract documents; maintain CMS records in accordance with CBO and organizational policies.
• Provide a handoff to the project/payment.

Compensation & Benefits

• Salary Range (Spain): 57,600.00 EUR - 72,000.00 EUR

Location

• Spain

Equal Opportunity

The organization is an equal opportunity employer and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Employment decisions are based on qualifications, merit, and business need.