Senior Legal and Licensing Specialist - Remote

Overview

This role involves maintaining records, compiling information, and submitting forms to ensure the organization remains appropriately licensed. The Senior Legal and Licensing Specialist coordinates with applicants, state agencies, and the corporate licensing department to facilitate timely and efficient filing of license applications. The position also ensures compliance with organizational policies and government regulations, maintains and updates Medicare and Medicaid provider numbers, and supports the legal department with corporate governance, real estate, and other assigned matters.

Responsibilities

• Serve as a resource for colleagues; audit work of non-senior staff and may direct other team members.
• Assist in training new team members.
• Track and gather metrics related to projects, renewals, and new applications.
• Complete licensing and provider enrollment applications for new, renewal, and update scenarios.
• Notify states of license de-activations or changes.
• Participate in project progress calls, presenting updates and plans of action.
• Assist in creating and evaluating documentation and training materials.
• Support branch offices with licensing and provider enrollment activities.
• Provide support to the legal department on corporate governance, real estate, and other matters as assigned.

Supervisory Responsibilities

• This position does not have supervisory responsibilities such as hiring, promotions, scheduling, or performance reviews.

Requirements

• Paralegal certification preferred.
• Bachelor's degree in a relevant field (e.g., legal studies, business administration) preferred.
• High School Diploma or GED required.
• College coursework completed.
• Minimum of 5 years' experience in the healthcare industry specifically working with licensing and enrollment.
• Experience working with various licensing boards, including Pharmacy and Department of Health (Home Health), and completing licensing applications.
• Experience with Medicare and Medicaid application processes.
• Ability to identify issues and recommend or implement solutions.
• Strong verbal and written communication skills for diverse audiences.
• Ability to work independently to accomplish goals and determine when to escalate issues.
• Experience as a paralegal or legal assistant supporting legal department activities.

Preferred Qualifications

• Experience in licensing and/or provider enrollment functions.
• Familiarity with navigating licensing and provider portals.
• Experience in corporate governance, including maintaining corporate records such as articles of incorporation, bylaws, and resolutions.
• Proficiency in Microsoft Office applications, especially Excel, Access, and Word.
• Strong problem-solving and critical analysis skills.

Compensation & Benefits

• Salary range: $23.72 to $39.51 per hour, determined by education, experience, knowledge, skills, abilities, internal equity, and market data.
• Medical, dental, and vision insurance.
• Paid time off and bonding time off.
• 401(k) retirement savings plan with company match.
• Health Savings Account (HSA) company match.
• Flexible spending accounts.
• Tuition reimbursement.
• Flexible pay options.
• Family support programs.
• Mental health services.
• Company-paid life insurance.
• Award and recognition programs.

Equal Employment Opportunity

Employment is offered without regard to race, color, religion, national origin, citizenship status, sex, sexual orientation, gender identity, age, disability, veteran status, or genetic information, in compliance with applicable laws.