Senior Legal Executive Assistant - West Coast

Overview

This role supports the Chief Legal Officer (CLO) and/or a combination of the CLO and Senior Leadership Team (SLT) within a human resources solutions provider serving small to midsize businesses. Reporting directly to the CLO's Chief of Staff, the Senior Legal Executive Assistant (SrLEA) acts as the primary point of contact for internal and external communications related to the CLO/SLT. The position involves managing confidential administrative tasks, supporting CLO-sponsored projects, and contributing to strategic initiatives.

Responsibilities

• Manage calendar, coordinate meetings (including agendas, note-taking, and action items), prepare presentations, handle expense reports, and arrange travel.
• Oversee and manage special projects aligned with strategic goals; track progress and provide updates.
• Serve as liaison between CLO/SLT and internal/external stakeholders; draft and review communications.
• Participate in high-level planning and decision-making, providing input on strategic initiatives.
• Assist with inbox management to ensure timely responses and follow-up on action items.
• Handle complex assignments independently, demonstrating initiative to resolve issues.
• Collaborate extensively with other senior leaders and executive assistants; provide backup support as needed.
• Support CLO-sponsored projects and initiatives, including assistance to other senior leaders.
• Work closely with the CLO's Chief of Staff to ensure alignment across the leadership team.
• Assist with change management related to organizational and process changes within the CLO's scope.
• Plan meetings and events, including offsite workshops, managing logistics such as catering, security access, reservations, and AV needs.
• Perform other duties as assigned by the CLO, CLO's Chief of Staff, or assigned SLT members.
• Travel periodically to various company offices or events.
• Comply with all company policies and standards.

Requirements

Education

• Bachelor's degree or equivalent education and related work experience.

Experience

• Minimum 5 years of relevant experience supporting C-Suite and/or Senior Leadership Team in an in-house Legal and/or Compliance department.
• Prior experience as a legal secretary at a law firm is beneficial but not required.

Skills and Abilities

• High level of discretion, judgment, and confidentiality.
• Proficient in utilizing AI tools strategically to support legal and compliance efficiency.
• Ability to draft, edit, and proofread legal documents, correspondence, and memoranda.
• Experience supporting CLO/SLT and preparing materials for Board and committee meetings.
• Strong relationship-building skills with internal and external stakeholders.
• Creative thinker with the ability to see the big picture and plan steps to solutions.
• Flexible scheduling to accommodate global time zones.
• Strong interest in business operations and continuous learning.
• Initiative-taking with ownership and consistent follow-through.
• Exceptional attention to detail.
• Proficient in Microsoft 365 suite, including Outlook, Excel, PowerPoint, Teams, Visio, Copilot, and OneNote.
• Strong prioritization skills for assigned and self-identified tasks.
• Experience working remotely and supporting a remote workforce.
• Excellent verbal, written, and interpersonal communication skills.
• Commitment to high professional ethical standards and diversity.
• Ability to thrive in a fast-paced, evolving environment while managing multiple priorities.
• Support multiple confidential legal and compliance priorities.
• Familiarity with legal and compliance systems and tools (e.g., law firm tracking and billing, matter tracking systems).

Travel

• Minimal travel required; periodic travel to various U.S. locations.

Work Environment

• Work performed in a clean, comfortable office or home setting.
• Reasonable accommodations available to enable persons with disabilities to perform essential functions.

Compensation and Benefits

• Salary range: $34.04 to $81.68 per hour, based on skills, education, work location, and experience.
• Eligibility for bonuses consistent with the corporate bonus plan.
• Benefits for permanent full-time employees include medical, dental, and vision plans; life and disability insurance; 401(k) savings plan; employee stock purchase plan; eleven company-observed holidays; paid time off; and a comprehensive leave program.

Equal Opportunity

The employer is an Equal Opportunity Employer and does not discriminate based on race, religion, color, disability, medical condition, genetic information, national origin, gender, sexual orientation, marital status, gender identity or expression, sex (including pregnancy or related conditions), age, veteran status, or other legally protected characteristics. Applicants with disabilities requiring accommodations during the application process should request assistance accordingly.