Senior Legal Practice Assistant

Overview

This is a full-time, independent contractor position offering remote work across multiple jurisdictions. The role operates on US Eastern Time hours.

The organization is a full-service law firm specializing in complex corporate, litigation, executive compensation, and private wealth matters. The firm serves founders, senior executives, ultra-high-net-worth individuals (UHNWIs), and their related businesses. It operates as a remote-first environment with global Legal Operations support teams across multiple time zones.

Responsibilities

• Manage complex, multi-time-zone calendars for partners, including scheduling, prioritizing, and resolving conflicts.
• Triage and manage partner inboxes with judgment, drafting initial responses and following up on outstanding items.
• Prepare meeting packs, briefing notes, agendas, and follow-up action items.
• Coordinate end-to-end travel arrangements, including handling changes and expense reconciliation.
• Prepare, circulate, and track engagement letters through to signature and return.
• Draft client and prospect correspondence to a high standard.
• Maintain accurate contact records and CRM entries.
• Format, version, compare, and prepare execution copies of documents to firm standards.
• Organize filing systems to ensure documents are easily accessible by others.
• Monitor time and billing activities by prompting and chasing time capture, flagging billable items, disbursements, and expenses to Finance for processing.
• Work collaboratively within the Legal Operations team, adhering to published response standards.
• Utilize AI and technology tools to improve workflows and support attorneys efficiently.

Requirements

• Minimum 5 years of experience supporting partners, senior fee earners, or C-suite executives, preferably in law or professional services.
• Fluent English communication skills, both verbal and written.
• Strong proficiency with Microsoft Office, Aderant or similar practice management software, PowerBI or comparable data analytics dashboards, AI tools such as Claude or CoPilot, and project management tools like Asana.
• Excellent organizational and project management skills with the ability to manage multiple workstreams without losing attention to detail.
• Ability to remain composed under pressure, multitask effectively, and prioritize competing demands.
• Strong team orientation and preference for collaboration.
• Experience with practice management, billing, time-capture, or document management systems, or demonstrated ability to learn such systems quickly.

Preferred Qualifications

• Practical curiosity and experience using AI and technology to streamline processes and improve day-to-day work.

Compensation & Benefits

This is a full-time independent contractor role. Specific compensation details are not provided.

Location

Remote position with work hours aligned to US Eastern Time. Candidates may be located across multiple jurisdictions.