Senior Paralegal

Overview

The organization is seeking a Senior Paralegal to join its Legal Department. This is a remote position, with the preferred candidate located in the greater Houston area.

This role provides general legal and administrative support to the Legal team.

Responsibilities

• Prepare non-disclosure/confidentiality agreements and review/approve counterparty redlines.
• Prepare and circulate monthly reports to management on the status of open litigation matters.
• Maintain and update director and officer slates for the organization’s entities.
• Manage Ultimate Beneficial Owner (UBO) filings and updates.
• Manage governance matters for the organization’s US and Latin American entities, including:
  • Filings to qualify to do business in new jurisdictions
  • Updating articles of association/certificates and other documents with Secretaries of State
  • Assisting with compliance audits and annual filings
  • Managing dissolution of entities where needed
• Track required patent/trademark renewals with support from outside counsel, and assist outside counsel with renewals as needed.
• Prepare letters, business communications, legal documents, and presentations.
• Support attorneys on administrative matters.
• Oversee the Legal Department SharePoint site to ensure client requests for legal support are assigned to attorneys for further handling.
• Manage data room uploads and organization for M&A matters.
• Assist with due diligence as needed for transactional matters.
• Archive and file documents; maintain Legal Department files so records are organized, updated, accurate, and accessible.
• Assist with issuing preservation orders/litigation holds; coordinate and review discovery and document collection with IT and other departments.
• Assist with responding to third-party subpoenas for documents/information.
• Assist with managing outside counsel/expert invoices: route for attorney review/approval and process payment through the Finance Department.
• Prepare minutes of meetings and circulate for Board approval.
• Ability to travel to the company’s Pearland, TX office to access hard-copy corporate records if/when needed (anticipated to be infrequent).
• Complete other assigned tasks as needed by the attorneys.

Required Skills / Knowledge

• Superb attention to detail, strong organization, analytical, and communication skills.
• Self-motivated; ability to proactively assume responsibility and consistently follow through on assignments.
• Ability to handle multiple assignments, work well under pressure, and remain flexible to support business demands.
• Ability and maturity to maintain confidential information and work independently with minimal supervision/guidance.
• Advanced proficiency in MS Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.
• Good interpersonal skills.
• Energetic and capable of self-direction.
• Excellent oral and written communication skills.

Experience

• At least 8+ years working as a paralegal (in-house law department or major law firm required).
• Active status as a Texas Notary.

Education Requirements

• BA/BS preferred with a Paralegal certificate from an accredited paralegal program.

Location

Remote (preferred candidate located in the greater Houston area). Infrequent travel to Pearland, TX may be required to access hard-copy corporate records if/when needed.