Sr. IP Docketing Specialist

Overview

A law firm is seeking a Senior IP Docketing Specialist to join their Intellectual Property team in any of their California offices. Fully remote candidates will be considered for qualified applicants. This role is critical in supporting attorneys, clients, and IP professionals by maintaining accurate docket records, managing deadlines, and ensuring the integrity of intellectual property portfolio management processes.

Responsibilities

• Review and docket U.S., international, and foreign patent and trademark correspondence
• Open and close matters and deadlines within the docketing system
• Maintain accurate docket records and detailed database notes
• Coordinate client and matter transfers
• Assist with patent renewals, maintenance fees, and annuity processes
• Provide docketing guidance to attorneys and staff
• Generate reports and queries
• Monitor workflow and ensure compliance with jurisdiction-specific requirements across domestic and international IP matters
• Serve as a subject matter expert in IP docketing
• Provide guidance, mentorship, and training to junior docketing staff
• Help drive consistency, efficiency, and risk management across the department

Requirements

• Minimum 10 years of intellectual property prosecution and docketing experience
• Demonstrated experience training and mentoring others
• Extensive knowledge of U.S. and international patent and trademark prosecution procedures
• Strong understanding of docketing best practices and intellectual property portfolio management
• Proficiency with intellectual property docketing systems; experience with FoundationIP preferred
• Strong computer skills, including Microsoft Office (Word, Outlook, Excel, PowerPoint)
• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
• Highly detail-oriented, analytical, and organized
• Ability to manage a high-volume workload with exceptional accuracy
• Strong communication skills and professionalism
• Collaborative mindset with ability to exercise independent judgment and adapt to changing priorities

Compensation & Benefits

• Typical pay range: $100,000 – $115,000+ depending on experience
• Bonuses awarded based on individual and firm performance
• Comprehensive benefits program including medical (HMO/PPO), dental (HMO/PPO), vision, flexible spending/health savings accounts
• Employee Assistance Program and wellness incentives
• 401(k) profit-sharing program
• Generous time off policy
• Opportunities for advancement within the group

Location

• California offices with consideration for fully remote candidates who are qualified

Equal Opportunity

The employer is an equal opportunity/affirmative action organization encouraging applications from women, people of color, persons with disabilities, and LGBTQ+ individuals. They are committed to fostering an inclusive workplace and do not discriminate on any basis protected by law.