Sr. Licensing Assistant

Overview

The Senior Licensing Assistant role provides general office support and primary assistance to the Field Project Management Senior. This position involves integrating information into various databases and running weekly and monthly reports. A key responsibility is collaborating with cross-functional teams to ensure data reliability and compliance. Additional duties include sending notification emails, arranging team meetings under the direction of the Field Project Management Senior Director, and recording meeting notes. The role also supports the Licensing team and Field personnel with license applications, renewals, and continuing education credits and courses.

Responsibilities

• Monitor and respond to Operations Policy Change Requests
• Manage internal licensing databases
• Track license changes and notify licensees of renewal requests
• Use internal training systems to monitor employee compliance
• Perform general office tasks such as ordering business cards and office supplies, booking travel for team members, and updating team calendars
• Assist with projects within Electrification Operations and Legal teams, including documentation and research as directed
• Work with licensees on applications for new or renewal licenses, obtaining necessary documentation from internal and external sources, and conducting follow-up correspondence and phone calls; occasional in-person visits may be required
• Arrange testing for licensees
• Attend high-level planning meetings to document and report on key initiatives and strategies

Qualifications

• 3-5 years of office administration experience
• High School Diploma
• Proficiency with Microsoft Office, Google Suite, Oracle, Workday, Litmos, and third-party proprietary software
• Strong communication skills and ability to build credibility at all organizational levels
• Professional presence with an approachable, friendly, positive attitude and collaborative team orientation
• Experience fostering excellent team dynamics and cooperation in cross-functional projects
• Critical thinking skills with the ability to identify and resolve problems
• Strong verbal and written communication skills
• Proven relationship-building skills demonstrating integrity, reliability, and maturity
• Self-motivated and able to thrive in a results-driven environment
• Detail-oriented with strong organizational abilities
• Effective time and task management skills
• Ability to maintain professionalism under stressful situations
• Flexibility to work across various time zones to run meetings
• Willingness to travel occasionally to team meeting events and corporate locations
• Ability to train others and monitor their progress

Compensation & Benefits

• Starting salary range: $23.99 to $31.99 per hour
• Compensation decisions are not based on a candidate's salary history

Location

• Position assumes the successful candidate will be located in markets within the United States that warrant the stated compensation

This job description outlines the primary responsibilities, essential functions, and qualifications for the role. It may not include all tasks or requirements. Reasonable accommodations are available for qualified individuals with disabilities during the hiring process or to perform this role.