Trainee/Junior Patent Administrator

Overview

This role provides administration and specialist legal support to the patent support team and patent attorneys. The position focuses on delivering a professional, responsive, and high-quality service to clients while ensuring full compliance with firm policies and procedures.

Responsibilities

• Manage and process incoming correspondence via email
• Prepare attorney due date reports and support diary management
• Send reminders for due dates
• Prepare UK, EP & PCT applications for filing, and handle post-filing formalities
• Draft correspondence to clients, official bodies, and overseas patent attorneys
• Use the case management system to create new patent files
• Update the case management system as needed
• Ensure case files are populated with correspondence
• Ensure docket and official fees are recorded in a timely manner
• Obtain information from IP-related databases
• Prepare cost estimates
• Assist with post-processing tasks
• Provide administration and case management support to attorneys and support staff
• Support and assist team members to contribute to a strong team environment
• Report and remedy issues within the office facilities environment
• Monitor and order stationery supplies
• Monitor and order photocopier supplies and arrange services/call outs as needed
• Organise meetings, travel, lunches (as required)
• Organise couriers

Requirements

• Office facilities: report and remedy issues within the office environment
• Monitor and order stationery supplies
• Monitor and order photocopier supplies and arrange services/call outs as needed
• Organise meetings, travel, and lunches (as and when required)
• Organise couriers

Compensation & Benefits

• Competitive salary
• 25 days holiday (plus bank holidays)
• Referral bonus
• Pension plan

Location

• Remote based