V101-Executive Assistant-Legal Executive Assistant

Overview

This role supports a fast-paced legal team by providing essential administrative and operational assistance. Responsibilities include organizing case documentation, maintaining accurate digital records, processing incoming correspondence, and helping ensure attorneys and case managers have reliable access to current information. The ideal candidate is proactive, detail-oriented, and able to create structure while handling administrative challenges with accuracy and discretion.

Responsibilities

• Balance recurring responsibilities with changing team priorities to support efficient daily operations
• Identify and report filing, access, information, and system issues that may affect the accuracy or availability of case records
• Confirm updates are applied to the correct contacts and matters to prevent duplicate or inconsistent records
• Maintain accurate contact records for attorneys, vendors, clients, and other relevant parties
• Monitor and process incoming faxes, mailroom items, court filings, and other case-related correspondence
• Verify redacted documents before distribution to protect confidential information
• Review case-related documents to identify confidential information requiring redaction
• Maintain structured digital filing systems so documents remain properly categorized, accessible, and easy to retrieve
• Respond to time-sensitive requests and assist with additional administrative assignments
• Provide ongoing administrative support to attorneys, case managers, and other litigation team members
• Research and verify attorney information, including contact details and professional photographs
• Update existing case records as new documentation and information become available
• Maintain and update case files in Filevine, including court filings, litigation documents, discovery materials, and related records
• Route incoming documentation to the appropriate case files and team members
• Redact Social Security numbers, banking details, insurance payment information, and other sensitive information according to established instructions
• Identify incomplete, duplicated, unclear, illegible, or incorrectly filed documents and coordinate the appropriate follow-up
• Process high volumes of digital records while maintaining accuracy, consistency, and attention to detail
• Review, organize, rename, and file incoming documents and photographs according to established naming conventions and filing procedures

Requirements

• Working schedule: Monday to Friday 8:00 to 5:00 PM EST Time
• Previous administrative, executive assistance, legal support, document management, or records management experience
• Strong experience organizing, reviewing, renaming, and maintaining high volumes of digital documents
• Ability to handle confidential information carefully and follow established privacy and redaction procedures
• Ability to manage multiple priorities and respond effectively to time-sensitive requests
• Strong written communication, organizational, research, and follow-up abilities
• Experience maintaining accurate contact details, case information, and digital filing systems
• Ability to identify incomplete, duplicated, unclear, illegible, or incorrectly filed documentation
• Required software and tools: Filevine
• Language: English

Preferred Qualifications

• Experience supporting attorneys, case managers, litigation teams, or other professional services teams is preferred

Compensation & Benefits

• Monthly compensation: 1,060 to 1,150 USD

Location

Remote work with US-based employers.