V104-Legal Intake Specialist

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Posted Oct 16, 2026

Remote · Brazil · South Africa · US Full Time

$1.1K – $1.2K/yr

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Overview

This role supports daily operations by serving as a professional, client-focused Intake Specialist. You will manage inbound and outbound calls, gather intake information, coordinate scheduling requests, and maintain accurate records. As a first point of contact for individuals and families seeking legal assistance, you will help ensure clients feel heard and supported through clear, courteous communication and reliable follow-through.

Responsibilities

Assist with additional intake-related and administrative responsibilities as needed.
Follow established workflows to ensure requests and tasks are handled consistently.
Keep records accurate, organized, and up to date.
Manage incoming and outgoing communications through RingCentral and email.
Maintain accurate scheduling and task information within the appropriate systems.
Handle appointment rescheduling and cancellation requests according to established procedures.
Route calls and inquiries to the appropriate team members.
Provide a positive first impression through clear, courteous, and client-focused communication.
Gather and enter relevant information from prospective clients according to established intake procedures.
Make approximately 16 to 30 outbound calls per day, as needed.
Handle approximately 16 to 30 inbound calls per day.
Answer inbound calls and assist callers in a professional, friendly, and helpful manner.
Document calls, messages, intake information, and follow-up activities.
Enter, update, and maintain client and prospect information in Actionstep.
Follow up on outstanding requests when needed.
Document scheduling requests accurately and communicate changes to the appropriate team members.
Manage voicemails, return calls when appropriate, and communicate messages accurately.

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Requirements

Schedule: Monday through Friday, 8:30 a.m. to 5:30 p.m. Eastern Time, with lunch from 1:00 p.m. to 2:00 p.m.
Previous experience in customer service, call handling, intake, reception, or a similar position.
Strong verbal and written English communication skills.
Professional phone etiquette and a client-focused approach.
Strong organizational skills and attention to detail.
Ability to manage multiple calls, requests, and follow-up tasks throughout the day.
Reliable follow-through and the ability to prioritize tasks effectively.
Basic computer proficiency and accurate data-entry skills.
Ability to learn new software and follow established procedures.
Ability to work independently while collaborating effectively with a team.
Required software and tools:
- Actionstep or a similar CRM platform
- RingCentral or a similar VoIP phone system
- Email and general computer applications