Administrative Assistant (Legal)

Overview

This role involves providing legal administrative support to Client Legal Services attorneys, with a primary focus on coordinating Examinations Under Oath (EUOs) and related case activities. The position requires managing a high volume of scheduling tasks, maintaining detailed documentation, and ensuring compliance with service-level agreements established with Claims partners. Strong organizational skills, attention to detail, and proficiency with technology are essential to handle multiple deadlines efficiently in a fast-paced environment.

Responsibilities

• Coordinate and schedule Examinations Under Oath (EUOs), liaising with attorneys, court reporters, and involved parties
• Manage high-volume calendaring, including scheduling, rescheduling, and closing out events efficiently
• Maintain and update case information within case management systems such as TeamConnect
• Enter and manage case data including pleadings, motions, correspondence, and EUO documentation accurately
• Prepare and track correspondence, ensuring proof of delivery for all communications
• Maintain organized and comprehensive case files, documenting all tasks and activities
• Ensure compliance with established processes and service-level timelines with Claims partners
• Communicate effectively with attorneys, internal teams, and external parties to facilitate case coordination
• Provide administrative support to multiple attorneys, including managing schedules and deadlines
• Handle confidential information with discretion and ensure timely completion of administrative tasks

Requirements

• Strong typing speed and accuracy
• Proficiency with case management or task-based systems such as TeamConnect
• Excellent organizational and follow-up skills
• Ability to work independently and take initiative under attorney guidance
• Experience supporting multiple attorneys simultaneously
• Experience with heavy scheduling and coordination
• Legal administrative experience, preferably in insurance defense or litigation support
• High proficiency in Microsoft Office Suite and other relevant technology tools
• Exceptional attention to detail and accuracy
• Strong communication skills, both written and verbal
• Ability to manage multiple priorities and meet strict deadlines

Preferred Qualifications

• Experience in insurance defense or litigation support environments

Compensation & Benefits

• Competitive compensation aligned with experience and qualifications
• Exceptional work-life balance with predictable schedules and flexible work arrangements
• Opportunities for professional growth and ongoing development
• Collaborative work environment with internal partners and stakeholders
• Engagement in diverse legal work including litigation support, compliance, and operational matters
• Participation in strategic initiatives impacting risk management and legal processes

Location

Information about the specific location or remote work options is not provided.

Equal Opportunity

The employer is committed to creating a diverse and inclusive workplace where all employees are valued and respected. Discriminatory actions are prohibited in accordance with equal employment opportunity policies, ensuring fair employment practices across all aspects of employment. Qualified individuals from all backgrounds are encouraged to apply.