Attorney Recruiting Assistant (Midwest): Supporting Associate, Counsel, Law Student, and Virtual Office Recruiting

Overview

An organization is seeking an Attorney Recruiting Assistant to support Associate, Counsel, Law Student, and Virtual Office recruiting efforts. This role is integral to a high-performing team responsible for hiring top legal talent across multiple offices.

This position offers flexibility to work fully remotely or in a hybrid arrangement, with candidates required to reside in the Central or Mountain Time Zones. Hybrid work includes the option to work from an office two to three days per week.

The role is full-time with flexibility required during peak recruiting periods.

Responsibilities

General Administrative Support

• Provide day-to-day administrative support to the Midwest recruiting team, including managing calendars, correspondence, and logistics
• Coordinate meetings, interviews, and recruiting-related events across multiple time zones
• Prepare reports and respond to ad hoc data requests and surveys
• Support team operations and take on additional responsibilities as needed

Lateral and Virtual Office Recruiting

• Maintain candidate files and databases, ensuring accuracy and timely updates
• Coordinate scheduling and logistics for a high volume of virtual and in-person interviews
• Support onboarding processes for new attorney hires
• Prepare evaluation materials and proactively follow up to collect interviewer feedback
• Assist in managing the unique demands of Virtual Office recruiting, including coordination across dispersed candidates, attorneys, and hiring teams

Law Student and Entry-Level Recruiting

• Support law school outreach efforts, including job fairs, panels, and networking events
• Assist with On-Campus Interview (OCI) logistics, including resume packet preparation, interview scheduling, and callback coordination
• Provide virtual and on-site support for recruiting programs and events
• Maintain the applicant tracking system and ensure recruiting data is current, accurate, and audit-ready

Qualifications and Skills

• Bachelor’s degree or equivalent experience
• 1–2 years of experience in legal recruiting, professional services, or a corporate environment

Core Competencies

• Strong written and verbal communication skills, with the ability to interact professionally with candidates, attorneys, and internal stakeholders
• High level of responsiveness and accountability, with a track record of following through on tasks and commitments
• Ability to manage multiple priorities and deadlines in a fast-paced, high-volume environment
• Strong attention to detail and organization, with the ability to manage complex scheduling and logistics accurately
• Sound judgment and discretion when handling confidential and sensitive information

Technical Skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe
• Experience with applicant tracking systems such as viRecruit or similar platforms
• Comfort using standard office technology and virtual meeting tools

Work Style

• Proactive and self-directed, with the ability to take ownership of responsibilities while working collaboratively with a team
• Able to operate with urgency and consistently follow through without reminders
• Comfortable managing a high volume of work with competing priorities and shifting deadlines
• Willingness to work additional hours during peak recruiting periods as needed

Compensation and Benefits

• Hourly pay range: $24.04 - $29.81, with actual pay determined by factors including location, experience, skills, qualifications, and internal equity
• Competitive benefits package including medical, dental, and vision insurance
• 401(k) plan with profit sharing
• 15 days of paid time off (including sick leave where applicable by state law)
• 10 paid holidays per benefit year

Location

• Remote or hybrid work arrangement
• Candidates must reside in the Central or Mountain Time Zones

Additional Information

• Relocation costs are not covered
• Only direct applicants will be considered; no agencies or phone inquiries
• Equal opportunity employer committed to providing equal employment opportunities regardless of race, ethnicity, religion, sex, gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status
• Qualified applicants with arrest or conviction records will be considered in accordance with applicable laws
• Additional duties and responsibilities may be assigned as needed
• An AI tool may be used during initial resume screening to assess skills and job title relevancy; this is not an automated employment decision tool and will not be used as the sole basis for selection decisions