Board Governance Specialist/Paralegal

Overview

This role supports the Legal Governance team as a Board Governance Paralegal, providing high-impact administrative and governance assistance for the Board of Directors, Board Committees, and corporate governance activities across a global subsidiary portfolio. Responsibilities include managing board meeting workflows, maintaining accurate electronic records, supporting shareholder lifecycle processes, and assisting with entity and subsidiary governance operations.

Responsibilities

Board of Directors and Committees

• Manage Board Meeting processes with limited supervision, including:
  • Prepare and distribute board and committee agendas, materials, and minutes (including drafting documents)
  • Coordinate with presenters and authors
  • Create surveys
  • Route documents for signature
• Coordinate meeting logistics, including scheduling, technology set-up, and follow-up actions
• Maintain board and committee calendars and annual work plans
• Support election, onboarding, and training processes for new board members
• Create and maintain electronic files and data to keep databases and spreadsheets accurate, including verifying, entering, updating, and compiling data
• Conduct research and respond to information requests
• Maintain SharePoint sites, libraries, and forms, including internal mailing lists and security permissions
• Ensure board and committee operations comply with governance best practices and regulatory requirements

Operational Support

• Manage the Governance team inbox by responding to requests, coordinating timely follow-up, and organizing emails for recordkeeping
• Coordinate signatures with company officers and directors, including mailing sensitive documents
• Create checklists, policies, and procedures to support smooth execution of team processes
• Support calendaring requests
• Create and maintain electronic files, databases, and spreadsheets to support governance activities (e.g., task forces, team meetings, retreats, and conferences)
• Track invoices and expense reports in Concur

Shareholder Lifecycle

• Support shareholder recordkeeping and development, implementation, and completion of lifecycle processes, including:
  • Data entry
  • Drafting and editing documents
  • Filing and organizing records
  • Responding to information requests
  • Partnering with Finance, HR, and other teams as needed
• Maintain SharePoint sites, document libraries, and forms, including internal mailing lists and security permissions

Global Subsidiary Management – US, EMEA, APAC

• Support senior paralegals with regulatory requirements, including annual reports, meetings, director/officer onboarding/offboarding, and other compliance filings
• Draft and review routine entity governance documents (e.g., org charts, certifications of authority, and minute extracts)
• Coordinate with local offices, counsel, and service providers on subsidiary governance matters and statutory requirements
• Support build-out and maintenance of the entity management system, including:
  • Document filing
  • Data entry
  • Minute book compliance
  • System configuration
  • Routine record reviews and audits
• Respond to regulatory inquiries, audits, third-party/vendor, and internal information requests (e.g., KYCs, UBOs, RFPs) while maintaining process trackers
• Manage timelines and calendaring
• Perform other duties as assigned to support Governance team goals

Requirements

• 8+ years of experience, preferably in a global organization, with strong knowledge of board administration
• Bachelor’s Degree
• Paralegal certificate
• Exceptional attention to detail and accuracy
• Exceptional organizational skills with the ability to manage competing priorities while reliably meeting deadlines
• Resourceful, tech-forward, and adaptable in an evolving environment
• Excellent written and verbal communication skills
• Self-motivated in independent work, with a constructive and positive approach in a team environment
• Demonstrated experience operating in environments requiring confidentiality, including responsible handling of sensitive records, communications, and organizational information
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat Pro
• Experience with SharePoint and Microsoft 365
• Experience managing small- to mid-size projects

Preferred Qualifications

• Experience with subsidiary data management
• Experience with entity management software

Compensation & Benefits

Compensation

• Non-exempt hourly/overtime eligible role
• Overall range for this role: $66,504 - $122,227
  • For candidates residing in: Alaska, California, Connecticut, Illinois, Maryland, Massachusetts, New Jersey, New York City, Pennsylvania, Virginia, Washington, or the District of Columbia: $76,480 - $122,227
  • All other locations: $66,504 - $106,284
• A combination of factors will be considered, including education, relevant work experience, qualifications, skills, certifications, and more

Benefits

• Medical, Dental and Vision (coverage for employees, dependents, and domestic partners)
• Employee Assistance Program (EAP)
• 401(k) Plan (includes company matching and profit-sharing contributions)
• Discretionary Bonus Program
• Flexible Spending Accounts (FSA) (dependent care, transportation, and eligible medical expenses)
• Paid Time Off (PTO)
  • Full-time employees accrue 15 days per year beginning on the first day of work
  • Employees working less than full-time accrue PTO on a prorated basis
• Holidays (minimum of 10 paid holidays per year)
• Family Building Benefits (adoption and fertility assistance)
• Paid Parental Leave (11 weeks for employees who meet eligibility criteria)
• Life Insurance & AD&D (100% of premiums covered)
• Short-Term and Long-Term Disability (fully paid)

Location

• Remote role
• This job posting is expected to close on November 13th, 2026

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or status as a protected veteran.