Contract Administrator - Government & GPO Contracts

Overview

The Contracts Administrator supports the National Contracts Program, with a focus on contract administration, compliance, training, and process improvements that drive operational excellence across local vertical markets, including the Healthcare vertical market.

This role manages the organization’s healthcare GPO program relationship(s) and works closely with Sales and Leadership, including daily collaboration with contract, customer, and vendor stakeholders.

The position supports Local Vertical GPO Contracts Program growth initiatives by ensuring compliance and consistency, maintaining program integrity, and delivering results.

Responsibilities

• Manage overall contract administration, management, and compliance for assigned Contract Vehicle(s), including:
  • Administrative fee reporting for sales
  • Contract modifications for products and labor categories
  • Updates (adding/removing services and products)
  • Periodic reporting requirements
• Review and approve Audit and Assessment materials.
• Apply knowledge of Cooperative & GPO Purchasing Contracts.
• Implement compliance processes for contract vehicle(s), supporting business leaders, Sales, and Operations colleagues.
• Assist with developing and conducting training for Sales, Operations/Service colleagues, Program/Project Managers, and Billing Teams to ensure:
  • GPO program compliance
  • Proper payments for Installation, Service, and Change Order work
• Maintain contract files in accordance with required regulations and support mandated contractual reporting.
• Complete and submit periodic reporting required by Contract Vehicle and ensure administrative fee payments are submitted accurately and timely.
• Collaborate with Cooperative/GPO Program Partner(s) to achieve contract growth goals.
• Review contract vehicle proposals and booking documents to ensure compliance and proper reporting.
• Work closely with CTCs to help colleagues navigate contract requirements to close business and ensure contract execution and compliance.
• Prepare internal contract reports and data summarizing contractual requirements & budgets, growth plans, and information for senior managers.
• Act as a liaison with legal counsel by tracking negotiation status.
• Prepare contract data, update contract information in the accounting system, and maintain electronic contract files.
• Assist with RFP solicitation proposal development, completion, and submission.
• Research and respond to contract-specific questions from technical personnel, Sales colleagues, and leadership.
• Mentor team members to support program knowledge, contract compliance, and accurate, timely execution of program operational processes.
• Perform other duties and responsibilities as requested or required.

Requirements

• Minimum 3 years of experience in a similar role with demonstrated experience in:
  • Contract vehicle compliance/administration
  • Proposal development
• Knowledge of National Cooperative Purchasing Contracts/Programs such as Sourcewell, OMNIA Partners, and/or GPO Contracts/Programs.
• Understanding of State and Local Regulations, including working knowledge and experience referencing and interpreting other Government regulations related to Cooperative Purchasing contracts.
• Understanding of proposal development processes and procedures, including coordinating tasks to meet applicable deadlines and assisting with proposal production activities.
• Organized and able to multi-task while managing multiple functions and interacting with personnel at all levels of management.
• Ability to respond effectively to changes, influence others, and build consensus using excellent written and verbal communication skills.
• Strong planning and execution skills and ability to work independently within a virtual team environment.
• World-class customer service skills, including a positive attitude, empathy, patience, and active listening.

Technical Skills

• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, project management software, CRM, and work management platforms.

Preferred Qualifications

• Bachelor’s Degree (preferred, but not required).

Education

• College degree, trade school, or equivalent experience.

Scope and Impact

This role influences the success of North America Local Vertical Sales, impacting over 10 regions and supporting strategic growth plans to enhance scalability and overall corporate growth.

Work Environment

• Fully remote
• Flexibility for global time zones
• Up to 6% travel annually
• Regular and predictable attendance required

Performance Metrics

• Successful implementation of standardized program operations and compliance processes across North America’s 10 regions.
• Year-over-year program growth aligned with Local Verticals Sales growth goals.
• Positive feedback from leaders and colleagues regarding customer service, clear and consistent communication, and execution of contract administration.

Compensation & Benefits

• Competitive salary and compensation plan (salary range provided for the assigned target market range within the primary geographic region the requisition is posted; salary range may vary for remote or multi-location postings)
• 10 Company Holidays and Paid Time Off starting at 13 days annually
• Medical, Dental & Vision Plan
• Life insurance & Disability Plan
• Wellness Program
• 401K Matching Plan
• Colleague Assistance Program
• Tuition reimbursement
• Vehicle reimbursement plan or company vehicle
• Corporate Social Responsibility Day
• Cell phone reimbursement (if applicable)
• Paid parental leave

Equal Opportunity

Equal Opportunity Employer.

Application Deadline

This posting is expected to remain open until 9/25/26.