Contract Specialist

Overview

This role supports the Institute of Museum and Library Services (IMLS) Office of the Chief Financial Officer by providing end-to-end acquisition support. Responsibilities include preparing solicitations, price analyses, orders, and modifications, and ensuring each IMLS contract file is complete, accurate, and compliant with the Federal Acquisition Regulation (FAR).

Position is contingent upon contract award.

Work Schedule and Location

• Remote (Full-time)
• Monday through Friday, 8:30am to 5pm Eastern Time
• Collaboration with the IMLS team using Microsoft Teams, Zoom, and Office 365

Responsibilities

• Conduct market research and support acquisition planning for simplified and large acquisitions at IMLS.
• Draft solicitations and issue open-market purchase orders under the Simplified Acquisition Threshold (FAR Part 12).
• Prepare task, delivery, and call orders under FAR 8.4 and 16.5, including GSA Schedule orders.
• Execute option exercises (FAR 17.2), bilateral modifications, and contract closeouts.
• Write price analyses, Memos to File, and Summaries for Award, and build audit-ready contract files.
• Prepare and complete CPARS past performance evaluations for current IMLS contracts.
• Serve as a hands-on partner to the IMLS Contracting Officer and program offices, and provide weekly updates on actions and progress.

Required Qualifications

• Bachelor’s degree (4-year) from an accredited university.
• At least 24 semester hours in accounting, law, business, finance, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management (transcript required).
• 4+ years of federal contracting experience (GS-1102 Contract Specialist or equivalent). COR experience does not qualify.
• Demonstrated experience with all of the following:
  • S&A/SA purchase orders (FAR Part 12)
  • Task and delivery orders (FAR 8.4/16.5)
  • Option modifications (FAR 17.2)
  • Closeouts and supplemental agreements
  • Price analyses, award summaries, and contract file documentation
  • CPARS evaluations
• Strong knowledge of the FAR and federal acquisition systems.
• Proficiency in Microsoft Word, Excel, PowerPoint, Access, and Project.
• Excellent written and verbal communication, attention to detail, and ability to work independently while managing multiple actions at once.

Preferred Qualifications

• FAC-C / FCP-CM certification.
• Civilian or small-agency contracting experience.
• Experience handling fiscal year-end award surges.

Compensation & Benefits

Pay Range: Negotiable

Benefits include:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Long-term and Short-term Disability Insurance
• Life Insurance
• 401(k) Plan
• Holiday Pay
• Paid Time Off

Equal Opportunity

Equal opportunity employer, including disability and veterans.