Contract Specialist

Overview

This Contract Specialist role supports contracting for non-hotel venues and event suppliers and helps manage Provider of Incidental Agreements (POI) for the Purchasing Team. The position is designed for someone who enjoys balancing precision, deadlines, and problem-solving in a fast-moving events environment, ensuring contracts are accurate, compliant, and on track.

Responsibilities

• Negotiate and execute non-hotel venue, event supplier, and POI agreements with accuracy and professionalism
• Manage deadlines, turnaround times, and multiple priorities while maintaining strong attention to detail
• Handle confidential information responsibly while following client brand standards and policies
• Use Microsoft Word and Excel; quickly learn and apply new technology tools
• Identify creative solutions and collaborate with internal teams to support purchasing needs

Requirements

• At least 1 year of experience in meeting planning, hotel sales, sourcing, purchasing, or contract management
• Hands-on experience contracting and sourcing event vendors
• Travel industry or destination knowledge to support smarter sourcing decisions
• Strong accounting skills, including comfort helping maintain budgets or collect final invoices
• A CMP certification or a college degree

Preferred Qualifications

• Experience in meeting planning, hotel sales, sourcing, purchasing, or contract management (as described above)
• Travel industry or destination knowledge (as described above)

Compensation & Benefits

• Salary range (US, applicable jurisdictions): $55,000 - $65,000
• Pay is based on skills, qualifications, experience, geographical location, and project budget
• Benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities, and an employee recognition program

Location

• Virtual role operating on Eastern or Central Standard business hours

Travel Requirements

• Less than 25%