Contracts and Legal Department Administrator

Overview

A growing healthcare technology organization is seeking a Contracts and Legal Department Administrator to support the legal team during a period of rapid expansion. This role involves managing the day-to-day legal operations and improving the efficiency of the Legal Department's services to other business units. The position reports to the Associate General Counsel and requires collaboration with professionals working remotely and at the corporate headquarters.

Responsibilities

• Oversee contract administration and processing, including managing the lifecycle of all company contracts.
• Manage the legal request intake and review process.
• Maintain and update company contract templates.
• Create and optimize processes for contracts, litigation, and compliance tracking.
• Assist in developing templates, playbooks, and standard operating procedures for recurring legal tasks.
• Identify and implement automation tools to reduce manual work.
• Develop and implement document naming conventions.
• Collaborate with company leadership to support contracting and other legal operational needs.
• Maintain official electronic files and corporate records.
• Independently draft, review, and process routine contracts and legal documents.
• Project manage Legal Department-related initiatives.
• Provide ongoing input on process efficiencies and assist with legal review process improvements.
• Provide administrative support to attorneys, including document formatting and operational assistance.
• Adhere to company guidelines, employment policies, and procedures.
• Perform other projects as assigned.

Requirements

• Undergraduate degree.
• Experience in contract management and paralegal work.
• Experience implementing and managing contract/document management systems.
• Ability to communicate effectively and professionally with various departments, vendors, and contracting parties with limited attorney oversight.
• Excellent organizational skills and meticulous attention to detail.
• Proven team player willing to assist beyond normal responsibilities.
• Ability to manage workload amid interruptions and shifting priorities.
• Ability to work well under pressure and adapt to evolving company changes.
• Ability to maintain strict confidentiality.
• Advanced proficiency in Microsoft Word, Adobe Acrobat Professional, and Google suite products.
• Strong interpersonal skills with a friendly, positive, and professional demeanor.
• Strong oral and written communication skills.
• Solid analytical, critical thinking, and decision-making abilities.

Preferred Qualifications

• Experience working in a fast-paced, dynamic environment.
• Familiarity with legal department operations and project management.

Compensation & Benefits

• Salary range: $75,000 - $100,000 annually.
• Remote/hybrid work environment.
• Potential equity compensation for outstanding performance.
• Flexible paid time off.
• Company-sponsored lunches.
• Company-paid disability and life insurance.
• Company-paid family and medical leave.
• Medical, dental, and vision insurance.
• Discounted pet insurance.
• FSA/DCA and commuter benefits.
• 401(k) retirement plan.
• Complimentary subscription to digital fitness classes and wellness content.
• Access to a recovery suite at headquarters, including cold plunge, sauna, and shower.

Location

Remote and/or corporate headquarters location.

This employer is committed to equal opportunity employment and does not discriminate based on race, color, religion, ethnicity, ancestry, national origin, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, disability, medical condition, or any other protected characteristic. Employment eligibility verification is required.