Contracts Coordinator

Overview

This role supports the Senior Contracts Manager with day-to-day administration, coordination, and document production for the organization’s contracts function. The Contracts team operates as a single-person legal and contracts department, covering a broad remit including client agreements, vendor contracts, procurement responses, employment matters, and corporate policy.

This is a remote role with no regular in-office expectation. Candidates based in or near Atlanta, GA are preferred because there may be rare occasions requiring an in-person signature or document handoff at the Atlanta office; this is a preference, not a requirement.

Responsibilities

Contract Administration

• Maintain and organize signed client contract records in Google Drive, including filing executed agreements, amendments, and order forms in the correct client folders using consistent naming conventions
• Track contract status across active negotiations, amendments, and renewals; flag upcoming deadlines and renewal windows to the Senior Contracts Manager (Director)
• Manage the DocuSign execution queue: prepare envelopes, confirm signer details, route for signature, and confirm executed documents are filed correctly after completion
• Maintain the reseller and cooperative purchasing agreement register, including Veolia, IronBrick/OMNIA, NCPA, and similar arrangements
• Periodically audit and reconcile contract records against the client portfolio, identifying gaps and inconsistencies for Director review

Document Production

• Populate contract templates (MSAs, amendments, order forms, NDAs) with client-specific information under direction from the Director
• Assemble and format exhibits, schedules, and order form tables, including accurate pricing population from billing records or quotes
• Produce clean Word documents with proper formatting, tracked changes where required, and consistent styling that matches document standards
• Prepare first-draft correspondence for Director review, including transmittal letters, execution instructions, and routine client or vendor communications
• Convert, clean, and reformat documents received from counterparties (PDFs, legacy formats, poorly formatted redlines) into working documents

Process Coordination

• Triage inbound contract requests from the sales team, gather required context, and route to the Director with a clear summary and relevant background
• Track open items across active negotiations and follow up with internal stakeholders (sales, Finance, Advisory Services) to gather inputs the Director needs to respond to redlines
• Coordinate with external counterparties on administrative execution matters (signature logistics, document delivery, version control) under Director supervision
• Maintain version control discipline across negotiations, including clear file naming, version logs, and document history

Research & Reference Support

• Conduct background research on counterparties, industry norms, and procurement requirements as directed (company profiles, public filings, cooperative purchasing program terms, state procurement regulations)
• Maintain internal reference materials, including an AE contracting guide, MSA quick reference documents, and policy summaries
• Support RFP response coordination: track inbound RFPs, organize document packages, and assist with exhibit preparation under Director direction

Required Qualifications

• 3+ years of experience in a contracts administration, legal operations, paralegal, or closely related role
• Demonstrated proficiency with Microsoft Word, including document formatting, tracked changes, and template management
• Strong organizational skills and attention to detail (execution errors have real consequences because the work involves legally binding documents)
• Clear, professional written communication skills
• Comfortable working independently and managing multiple concurrent tasks without close supervision
• Experience with Google Drive or similar cloud document management platforms

Preferred Qualifications

• Experience in a SaaS, technology, or professional services environment
• Familiarity with contract lifecycle management concepts (negotiation workflows, execution mechanics, amendment processes)
• Experience with DocuSign or similar e-signature platforms
• Exposure to government or municipal procurement (RFPs, cooperative purchasing, public contract requirements)
• Experience with Slack, Confluence, Jira, or similar collaboration tools

Compensation & Benefits

• Comprehensive compensation package that grows with you
• Complete setup: MacBook + $800 for home workspace
• Health, dental, vision, and life insurance from day one
• Generous PTO and unlimited sick days
• RRSP (Canada) and 401k (US) matching programs
• $2,500 annual development fund, tuition assistance, and Book Bounty program
• Annual company events and team offsites

Equal Opportunity & Inclusion

The organization is an equal-opportunity employer committed to creating an inclusive environment where everyone can thrive. Applications are welcome from qualified candidates regardless of race, religion, color, national origin, ancestry, sex, sexual orientation, gender identity, age, physical or mental disability, medical condition, genetic characteristics, veteran or marital status, pregnancy, or any other classification protected by applicable laws.

Accommodations & Hiring Process Notes

• Applicants needing accommodations during the interview process should let the team know.
• Final candidates will complete a background check and identity verification as part of SOC 2 compliance procedures.
• The organization may use artificial intelligence (AI) tools to support parts of the hiring process (such as reviewing applications, analyzing resumes, or assessing responses) without replacing human judgment.