Corporate Document Control and Records Manager

Overview

A partner organization is seeking a Corporate Document Control and Records Manager based in the United States. This role involves establishing and improving document management practices within a fast-moving and innovative environment. The position focuses on creating scalable processes to ensure accurate, secure, and compliant management of critical business records, thereby enhancing operational efficiency, regulatory readiness, and cross-team collaboration.

Responsibilities

• Develop and implement document control strategies, policies, procedures, and work instructions to support effective records management.
• Manage the full lifecycle of controlled documents, including creation, review, approval, revision, distribution, storage, and retention.
• Design and maintain document management systems ensuring proper version control, accessibility, and information security.
• Review business processes and stakeholder requirements to develop effective records and data storage solutions.
• Establish and maintain document architecture, including permissions, access controls, and organizational structures.
• Monitor compliance with document control standards and ensure document integrity across the organization.
• Review, edit, and update documentation to ensure accuracy, consistency, formatting, and regulatory alignment.
• Partner with quality teams and cross-functional stakeholders to improve documentation practices and operational processes.
• Support audits by ensuring records are properly maintained, traceable, and available when required.
• Train employees on document management procedures, maintain training records, and provide ongoing guidance.
• Identify opportunities to improve document workflows, systems, and processes through continuous improvement initiatives.

Requirements

• Bachelor’s degree or equivalent relevant professional experience.
• Experience managing digital document control or records management systems.
• Knowledge of document control best practices, lifecycle management, and information governance principles.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Exceptional attention to detail and commitment to accuracy.
• Excellent written and verbal communication skills.
• Ability to create clear procedures, instructions, and documentation standards.
• Experience collaborating with cross-functional teams and supporting business process improvements.
• Ability to work independently, take ownership, and proactively identify solutions.
• Comfortable working in a fast-paced, evolving environment with changing priorities.
• Experience in regulated industries or quality-focused environments is preferred.
• Familiarity with quality assurance processes, including NQA-1 standards, is a plus.

Compensation & Benefits

• Competitive salary range of approximately $90,000–$150,000, based on experience and qualifications.
• Equity opportunities and performance-based compensation programs.
• Flexible time off and flexible working hours.
• Remote work flexibility with periodic travel requirements for collaboration and team activities.
• Comprehensive health insurance with employer contributions.
• 401(k) retirement plan.
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options.
• Wellness credits and additional employee support programs.
• Opportunities for professional growth in a rapidly evolving technology environment.

Location

• United States (remote work flexibility with some travel required)