Docket Supervisor

Overview

This role involves developing, maintaining, and implementing processes and procedures to support docketing goals, policies, and protocols within a litigation-focused legal environment. The position aims to establish efficiency, minimize the risk of missed deadlines, and ensure quality in docket management. The role works directly with attorneys and the Litigation Support Team to provide exceptional service.

This is a full-time, remote position. Candidates located near Washington, D.C., or Coral Gables offices may opt for a hybrid or in-person schedule. Compensation ranges from $130,000 to $190,000 annually, commensurate with experience, and includes eligibility for a year-end discretionary bonus and benefits.

Responsibilities

• Plan and execute the firm’s litigation docketing strategy.
• Evaluate and assess current docketing software.
• Identify process improvement opportunities and recommend new practices.
• Provide e-filing assistance to the Litigation Support Team as needed.
• Stay informed on trends, developments, and new technologies in docketing.
• Research and interpret state and federal court rules, especially in active jurisdictions.
• Provide guidance on filing procedures across various courts and agencies.
• Perform date calculations applying jurisdictional rules.
• Document and communicate policies and workflow processes to attorneys and support teams.
• Simplify complex information for clear understanding and retention.
• Interact with third-party vendors and court personnel to resolve issues.
• Design metrics to track usage trends and compliance with firm obligations.
• Track and maintain attorney bar and pro hac vice admissions and renewals.
• Track and maintain attorney PACER and CM/ECF login credentials.
• Oversee auditing of all cases within the firm.
• Provide quality control for docket entries and oversee distribution of docket reports.
• Manage workload, performance, and professional development of docketing team members.
• Undertake special projects and other duties as assigned.

Requirements

• Deep knowledge of federal courts’ CM/ECF system.
• Knowledge of Illinois and California state e-filing systems required; knowledge of other jurisdictions preferred.
• Ability to work extended hours and maintain flexibility outside regular business hours as needed.
• Ability to work independently and collaboratively across departments.
• Excellent verbal and written communication skills.
• Strong time management skills with proven ability to meet deadlines.
• Capable of independent judgment and problem-solving.
• Strong sense of urgency and professional dedication.
• Ability to work in a fast-paced, deadline-driven environment.
• Flexibility to adapt to an ever-changing environment.
• Proficiency with Microsoft Office Suite and ability to learn new software.
• Creative mindset with ability to suggest improvements.
• Effective communication and listening skills.
• Excellent organizational skills with ability to multitask and adapt quickly.

Education and Experience

• Bachelor’s degree strongly preferred.
• Minimum of 7 years of litigation docketing experience at a law firm.
• Prior management experience preferred.

Language

• Must be able to read, write, and speak fluent English.

Location

• Remote position with optional hybrid or in-person work near Washington, D.C., or Coral Gables offices.