Docketing Specialist

Overview

The organization is seeking a Docketing Specialist to join the Services team. This role is fully remote within the United States and supports U.S. and foreign patent prosecution matters.

In this position, you will monitor incoming communications from outside counsel and patent offices worldwide, maintain accurate docket records, and ensure deadlines are tracked throughout the full IP lifecycle. You will collaborate with paralegals and legal teams to support prosecution-related projects.

Responsibilities

• Monitor incoming communications received from outside counsel, foreign agents, the US Patent and Trademark Office, and other PTOs to ensure timely review and processing.
• Review docketing-related communications for PTO requirements, deadlines, and identifying bibliographic information.
• Update docket records with bibliographic information provided in official PTO documents and filed responses.
• Update docket records with tasks and corresponding deadlines, including closure of tasks and corresponding deadlines, as provided in official PTO documents and filed responses.
• Assist clients and paralegals with U.S. and foreign prosecution-related projects.
• Apply identified docketing quality assurance standards to the review and processing of incoming communications.
• Use PTO, IP-related, and other known resources to identify, investigate, and resolve discrepancies related to application or database errors and/or anomalies.

Requirements

• 2+ years of patent experience, preferably in a patent docket environment.
• Expertise in IP filing and prosecution practices in the US, PCT, EP, and other major jurisdictions worldwide.
• Bachelor’s degree required.
• U.S. citizen or lawful permanent resident.
• Must be able to work remotely in the United States.
• Experience working in ANAQUA and/or PATTSY platforms. FIP and other platform experience is a plus.
• Ability to prioritize, multi-task, and consistently follow docketing standard operating procedure.
• Must be able to work as part of a larger legal team and independently manage a variety of tasks.

Preferred Qualifications

• Experience working in a docketing quality assurance (QA) role.

Compensation & Benefits

• Annual salary expected to be between $45,000–$60,000, determined based on relevant experience, skills, and qualifications.
• Medical, dental, vision, life, and pet insurance.
• 401(k) with company match.
• 3 weeks of vacation.
• 8 company holidays, plus 2 floating holidays.

Location

Fully remote within the United States.

Equal Employment Opportunity

The organization is an Equal Opportunity/Affirmative Action Employer for Veterans and the Disabled. All qualified applicants are considered for employment without regard to veteran status, race, color, religion, sex, national origin, age, physical or mental disability, pregnancy, childbirth or related medical conditions, marital status, personal appearance, political affiliation, sexual orientation, gender identification, family responsibilities, genetic information, spouses of protected veterans, or any other characteristic or status protected by applicable law.

If you require a reasonable accommodation to complete the application process due to a disability, the organization will work with you to identify and provide appropriate accommodations that do not impose an undue hardship.

As a federal contractor, affirmative action programs are maintained for individuals with disabilities and protected veterans.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment; violations may result in criminal penalties and civil liability.