Docketing Specialist

Overview

This role involves joining the Services team as a Docketing Specialist. You will work fully remotely within the United States, monitoring incoming communications from outside counsel and patent offices worldwide. Responsibilities include maintaining accurate docket records and managing deadlines across the full IP lifecycle. You will collaborate with paralegals and legal teams to support both U.S. and foreign prosecution matters.

Responsibilities

• Monitor incoming communications received from outside counsel, foreign agents, the U.S. Patent and Trademark Office, and other PTOs to support timely review and processing.
• Review incoming docketing-related communications for PTO requirements, deadlines, and identifying bibliographic information.
• Update docketing records with bibliographic information as provided in official PTO documents and filed responses.
• Update records with tasks and corresponding deadlines, or closure of tasks and corresponding deadlines, as provided in official PTO documents and filed responses.
• Assist clients and paralegals with U.S. and foreign prosecution-related projects.
• Apply identified docketing quality assurance standards consistently in the review and processing of incoming communications.
• Use PTO, IP-related, and other known resources to identify, investigate, and resolve discrepancies related to application or database error and/or anomalies.

Requirements

• 2+ years of patent experience, preferably in a patent docket environment.
• Expertise in IP filing and prosecution practices in the US, PCT, EP, and other major jurisdictions worldwide.
• Bachelor’s degree required.
• U.S. citizen or lawful permanent resident.
• Must be able to work remotely in the United States.
• Experience working in ANAQUA and/or PATTSY platforms. FIP and other platform experience a plus.
• Ability to prioritize, multi-task, and consistently follow docketing standard operating procedures.
• Must be able to work as a member of a larger legal team and independently manage a variety of tasks.

Preferred Qualifications

• Experience working in a docketing quality assurance (QA) role.

Compensation & Benefits

• Annual salary expected to include an annual salary between $45,000–$60,000, determined based on factors such as relevant experience, skills, and qualifications.
• Additional compensation may include a comprehensive benefits package.
• Medical, dental, vision, life, and pet insurance.
• 401(k) with company match.
• 3 weeks of vacation.
• 8 company holidays, plus 2 floating holidays.
• Hybrid or fully remote work model.
• Casual and fun work environment.

Location

Fully remote within the United States.