Global Document Specialist

Overview

This role produces a wide variety of legal documents—including complex transactional and litigation documents—using available software. Strong legal word processing and administrative skills are required, along with the ability to manage time effectively and meet strict deadlines.

Responsibilities

Primary

• Create, convert, format, and revise a wide variety of documents, including transactional and litigation documents, Edgar filings, correspondence, presentations, charts, graphs, timelines, Excel spreadsheets, and more, using appropriate organization software applications.
• Transcribe audio files and generate comparisons; create electronic trial notebooks, electronic closing sets, and PDF portfolios.
• Mark and generate Table of Authorities; perform other word-processing-related tasks.
• Follow established organization and departmental procedures and instructions.
• Proofread completed work thoroughly for accuracy.
• Maintain confidentiality and security of sensitive information at all times.

Secondary

• Perform other duties as assigned.

Requirements

• High school diploma or equivalent.
• Three years of legal word processing experience working in a law firm or legal environment.
• Strong legal word processing skills, including the ability to diagnose, troubleshoot, and correct problem documents.

Technical Skills

• Strong proficiency in Microsoft Word for document automation, formatting, and editing.
• Thorough working knowledge of PowerPoint, Excel, Visio, and Outlook.
• Proficiency in document management system (DMS) software, comparison software, and PDF conversion and editing tools.

Qualifications / Assessments

• Must score 55 wpm with a 2% or less error rate on the organization’s legal typing test.
• Must score 76% or higher on the organization’s legal spelling test.
• Must successfully complete a Word skills assessment.

Attributes

• Exceptional attention to detail and accuracy.
• Strong organizational and time management skills; ability to work efficiently under pressure and meet tight deadlines.
• Excellent written and verbal communication skills; ability to follow instructions effectively.
• Strong problem-solving abilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Collaborative team player with a positive attitude; excellent customer service skills.
• Flexibility to handle changing priorities to support business needs.
• Self-starter who can work independently and in a team environment.

Working Conditions

• Required working hours: Monday–Friday from 5:00 p.m. – 12:30 a.m. CT.
• Work may be performed in a typical office or remote environment, subject to business needs.
• Extra hours and holiday overtime are periodically required.