Global Document Specialist

Overview

This position produces a wide variety of legal documents, including complex transactional and litigation materials, using available software. The role requires strong legal word processing and administrative skills, excellent time management, and the ability to perform under strict deadlines.

Responsibilities

Primary

• Creates, converts, formats, and revises a wide variety of documents, including transactional and litigation documents, EDGAR filings, correspondence, presentations, charts, graphs, timelines, and Excel spreadsheets, using appropriate software applications.
• Transcribes audio files, generates comparisons, and creates electronic trial notebooks, electronic closing sets, and PDF portfolios.
• Marks and generates Table of Authorities and handles other word-processing-related tasks.
• Carefully follows instructions and established firm and departmental procedures.
• Proofreads completed work thoroughly for accuracy.
• Maintains confidentiality and security of sensitive information at all times.

Secondary

• Performs other duties as assigned.

Requirements

Minimum Qualifications

• Education: High school diploma or equivalent.
• Experience: Three years of legal word processing experience working in a law firm or legal environment.

Special Knowledge

• Strong legal word processing skills, including the ability to diagnose, troubleshoot, and correct problem documents.

Technical Skills

• Strong proficiency in Microsoft Word for document automation, formatting, and editing.
• Thorough working knowledge of PowerPoint, Excel, Visio, and Outlook.
• Proficiency in document management system (DMS) software, comparison software, and PDF conversion and editing tools.

Assessments / Typing Requirements

• Must score 55 wpm with a 2% or less error rate on the firm’s legal typing test.
• Must score 76% or higher on the firm’s legal spelling test.
• Must successfully complete a Word skills assessment.

Preferred / Key Attributes

• Exceptional attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to work efficiently under pressure and meet tight deadlines.
• Excellent written and verbal communication skills and ability to follow instructions.
• Proficient problem-solving abilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Collaborative team player with a positive attitude.
• Excellent customer service skills and flexibility to handle changing priorities.
• Self-starter who can work independently and in a team environment.

Compensation & Benefits

• Full time base annual salary for the New York and Washington D.C. market is expected to range between $76,774.15 - $132,313.33.
• Actual compensation may vary based on geographic location, work experience, education and/or skill level.
• This range applies to jobs performed in New York and Washington D.C. and may be modified in the future.

Location & Working Conditions

• Required working hours: Monday - Friday from 5:00 p.m. - 12:30 a.m. CT.
• Work may be performed in a typical office or remote environment, subject to business needs.
• Extra hours and holiday overtime are periodically required.