IP Admin Senior Analyst (Patent Docketing)

Overview

This position supports filing and prosecution services within the Filing and Prosecution Team. The role provides docketing, paralegal services, recordals, Information Disclosure Statements (IDS), and/or reference management to customers, delivering support aligned with customer-focused service.

Note: This position is subject to U.S. export control requirements under the Export Administration Regulations (“EAR”) and International Traffic in Arms Regulations (“ITAR”).

Responsibilities

• Interact with internal and external stakeholders; organize, deliver, and express information appropriately in a virtual, matrixed, and global environment.
• Plan and organize tasks to achieve objectives while adhering to organizational policies and procedures.
• Process incoming and outgoing domestic and international communications in IP management software.
• Review and file prosecution-related documents with the USPTO across all stages of prosecution.
• Coordinate and facilitate timely instructions to foreign agents to meet deadlines for non-US patent or trademark prosecution.
• Manage, create, and maintain customer documents based on customer direction, including:
  • scanning and filing incoming documents
  • retrieving and sending requested documents to customers
  • handling unfiled matters, file intakes, and file transfers
• Prepare documents for signature and collaborate with customer contacts to fulfill requirements of various patent offices, including (as requested):
  • Intellectual Property applications (domestic and international)
  • Information Disclosure Statements (IDS)
  • formalized priority claims
  • formal documents such as ADS, Power of Attorney, PCT forms, and other forms as needed
• Maintain customer docket and run reports as appropriate; correspond internally and externally regarding deadlines and application status.
• Develop and maintain working knowledge of domestic and international intellectual property office rules and procedures.
• Assist in establishing policies and procedures to support quality improvement efforts that meet or exceed internal and external customer needs and expectations.
• Document and track daily work in a time-tracking system within prescribed deadlines and SLA’s.
• Liaise with relevant business areas (when defined) to meet customer expectations and adhere to agreed or required service levels.

Requirements

• Associate’s degree or equivalent relevant work experience.
• 2+ years of patent docketing experience.
• Experience using IP management software, specifically TIPMS.
• Experience with Microsoft Suite: Outlook, Word, and Excel.

Preferred Qualifications

• 2+ years of experience using Memotech, Foundation IP, The IP Management System, Inprotech, or IPFolio.
• U.S. and foreign patent docketing and trademark filing & prosecution experience.
• A paralegal certificate from an ABA approved program (plus).
• Work experience in the pharmaceutical industry.

Compensation & Benefits

• Expected base salary (US Only): $50,000 - $70,000 USD per year
• This role is eligible for (incentive or bonus) earnings. Individual pay is based upon experience, education, skill and ability, expertise, and relevant factors.
• Benefits may include medical, dental, prescription drug, life insurance, 401k with match, long-term disability coverage, vacation, sick time, volunteer time, discount programs, and more.

Location

• Remote position working in the United States, preferably in CST or EST.
• Full Time, permanent position