IP Admin Senior Analyst (Patent Docketing)

Overview

The organization is seeking a Senior IP Analyst to join the Filing and Prosecution Team. This role provides filing and prosecution support through docketing, paralegal services, recordals, Information Disclosure Statements (IDS), and/or reference management to customers, with a focus on responsive, customer-centered support.

This position is subject to U.S. export control requirements under the Export Administration Regulations (“EAR”) and International Traffic in Arms Regulations (“ITAR”).

Responsibilities

• Interact with internal and external stakeholders; express ideas, organize, and deliver information appropriately in a virtual, highly matrixed, global environment.
• Plan and organize tasks to achieve objectives while adhering to organizational policies and procedures.
• Process incoming and outgoing domestic and international communications in IP management software.
• Routinely review and file prosecution-related documents with the USPTO for all stages of prosecution.
• Coordinate and facilitate timely instructions to foreign agents to meet deadlines for non-US patent or trademark prosecution.
• Manage, create, and maintain customer documents as directed, including scanning and filing incoming documents, retrieving and sending requested documents to customers, handling unfiled matters, and performing file intakes and file transfers.
• Prepare documents for signature and collaborate with customer contacts to meet requirements of various patent offices, including:
  • Intellectual property applications (domestic and international)
  • Information Disclosure Statements (IDS)
  • Formalized priority claims
  • Formal documents such as ADS, Power of Attorney, PCT forms, and other forms as needed
• Maintain customer docket and run reports as appropriate; correspond internally and externally regarding deadlines and application status.
• Develop and maintain working knowledge of domestic and international intellectual property office rules and procedures.
• Assist in establishing policies and procedures to support quality improvement efforts that meet or exceed internal and external customer needs and expectations.
• Document and track daily work in a time-tracking system within prescribed deadlines and SLA’s.
• Liaise with other areas of the business as needed to meet customer expectations and ensure adherence to agreed or required service levels.

Requirements

• Associate’s degree or equivalent relevant work experience.
• 2+ years of patent docketing experience.
• Experience using IP management software, specifically TIPMS.
• Proficiency with Microsoft Outlook, Word, and Excel.

Preferred Qualifications

• 2+ years of experience using Memotech, Foundation IP, The IP Management System, Inprotech, or IPFolio.
• U.S. and foreign patent docketing and trademark filing & prosecution experience.
• A paralegal certificate from an ABA approved program (plus).
• Work experience in the pharmaceutical industry.

Compensation & Benefits

• Location/Compensation scope: US Only
• Expected base salary: $50,000 - $70,000 USD per year.
• This role is eligible for (incentive or bonus) earnings. Individual pay is based upon experience, education, skill and ability, expertise, and relevant factors.
• Benefits may include:
  • Medical, dental, prescription drug
  • Life insurance
  • 401k with match
  • Long term disability coverage
  • Vacation, sick time
  • Volunteer time
  • Discount programs

Location & Work Schedule

• Full Time, permanent position
• Remote position working in the United States, preferably in CST or EST.