IP Bill Review Specialist - Remote (Minneapolis, MN; Dallas, TX; Austin, TX; Houston, TX )

Overview

A global intellectual property law firm is seeking an IP Bill Review Specialist to join their fast-paced Accounting Department. This role is part of a remote-first group of professionals, with primary work from home and occasional collaboration in the Minneapolis or Dallas offices.

Responsibilities

• Accurately process bills according to firm and client guidelines.
• Proof billing sheets, review and edit bills within firm systems.
• Ensure all client-specific billing notes are followed by mandatory deadlines.
• Utilize various databases to track drafts (missing, returned, processed), identify cancellation types, and update unique billing instructions for clients.
• Receive, process, code, and forward invoices according to firm and department requirements.
• Assist with inquiries from legal staff, paralegals, accounting, and clients regarding invoices.
• Review and respond to team inquiries about billing and e-billing issues.
• Serve as the first escalation point for billing issues and provide recommendations to leadership for resolution.
• Maintain good public relations and observe confidentiality of attorney-client relationships.

Requirements

• High School Diploma or equivalent.
• Minimum of 1 year of administrative support experience in a professional office environment; experience within a legal firm preferred.
• Experience with billing and/or invoicing preferred.
• Proficiency with MS Excel and MS Word.
• Ability to prioritize and organize multiple deadlines.
• Strong critical thinking and problem-solving skills.
• Ability to work remotely with occasional in-office collaboration in Minneapolis or Dallas.

Compensation & Benefits

• Estimated starting pay: $23.08 – $28.72 per hour (equivalent to $45,000 – $56,000 annually based on a 37.5-hour workweek).
• Final compensation based on education, experience, skills, professional background, and overall qualifications.
• Competitive pay with discretionary bonus opportunities.
• Comprehensive medical and dental coverage.
• Generous paid time off.
• Tuition reimbursement.
• Award-winning retirement and profit sharing plans with employer contributions.
• Family-friendly benefits including back-up child care.
• Health and wellness initiatives.

Location

Remote-first position with occasional in-office collaboration in Minneapolis, MN or Dallas, TX.