IP Docketing Assistant

Overview

This fully remote role supports an intellectual property legal services team based in Northern Virginia. The position is focused on managing IP correspondence and documentation to ensure compliance with USPTO requirements and internal procedures.

Responsibilities

• Review, prioritize, process, and docket incoming mail and email from clients, associates, counsel, and the USPTO
• Open new matters and create and maintain electronic files
• Ensure incoming documents meet USPTO requirements and internal procedures
• Support patent prosecution through administrative and docketing functions
• Prepare client correspondence and invoices
• Generate reports and maintain spreadsheets and databases
• Proofread documents
• Prepare and file documents with the USPTO
• Maintain compliance with USPTO and internal policies
• Contribute to special projects and firm initiatives as needed

Requirements

• Minimum of 2 years of general intellectual property experience
• Ability to work independently and prioritize tasks effectively
• Strong organizational and writing skills
• Precise proofreading skills and attention to detail
• Ability to work under pressure in a high-volume environment
• Proficiency with Chrome and Microsoft Office
• Ability to lift or carry at least 20 pounds
• High school diploma or GED required; college degree is a plus
• Willingness to learn trademark docketing if lacking prior experience

Compensation & Benefits

• The pay range and compensation package for this role will be determined based on the candidate’s experience, skills, and other relevant factors.

Location

• Fully Remote
• Team based in Northern Virginia