IP Docketing Specialist

Overview

The organization is seeking an IP Docketing Specialist to provide comprehensive IP docketing services for foreign and domestic patent and trademark matters, as well as copyright cases. The role includes independent date calculation and proficient use of the firm’s IP Docketing application, and supports compliance with docketing policies and protocols to help minimize the risk of missed deadlines.

This position offers a remote working arrangement. Candidates must reside within one of the 10 states in which the organization has a physical office. This role reports to the IP Docketing Supervisor.

Responsibilities

• Open new matters and input records into the IP Docketing system, FoundationIP, for foreign and domestic patent, trademark, and copyright cases.
• Review correspondence related to IP prosecution and enter due dates from incoming correspondence, including faxes and emails, into the docketing system.
• Coordinate with attorneys and staff to help ensure that all deadlines are met.
• Maintain accuracy and completeness of docketing due dates in accordance with the requirements set by the Code of Federal Regulations for Patents, Trademarks and Copyrights.
• Generate attorney and client reports as requested using the docketing system.
• Process filings, including clearing due dates and actions from the docketing system.
• Provide timely docket reports and clear the docket on a daily basis.
• Stay current with USPTO, PCT, Madrid Protocol, and foreign IP rules and practices.
• Process requests to transfer cases in and out of the firm, including updating the docketing system.
• Support the IP Docketing team and/or other teams on special projects as requested.
• Perform other responsibilities as assigned.
• Work additional hours as needed to meet job requirements.

Requirements

• 4+ years of experience in IP Docketing required.
• Experience in a legal environment or professional services required.
• Working knowledge of both foreign and domestic patent and trademark prosecution rules.
• Strong communication skills (verbal and written), with the ability to develop positive working relationships (in-person and virtually).
• Meticulous attention to detail and accuracy.
• Ability to manage multiple tasks with effective organizational skills.
• Proven problem solving, critical thinking, and decision-making skills.
• Unquestioned integrity and professionalism.
• Proficient in Microsoft Suite (Word, Excel, Outlook, Teams).
• Proficient in researching and retrieving patent and trademark information using legal rules/resources (e.g., MPEP, TMEP) and United States Patent and Trademark Office and Foreign Patent and Trademark websites.
• Proficient in web-based conference call/web-sharing applications.
• Demonstrates the appropriate level of proficiency, skills, and knowledge for the role, along with a commitment to continuous improvement and development.
• Demonstrates a strong commitment to the firm’s strategic goals and mission.

Preferred Qualifications

• Associate degree.
• Experience with the IP Docketing system, FoundationIP.
• Experience with document management software used by law firms (iManage).
• Experience with ServiceNow.

Compensation & Benefits

• Salary range: $80,000 - $90,000.
• Actual salary will depend on geographic location, relevant experience, and skillset.
• Additional compensation may include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability.

Benefits include:

• Medical, dental, and vision insurance
• Life, accident, and disability insurance
• 401(k) retirement benefits
• Commuter benefits
• Well-being programs

Location

Remote working arrangement, with candidates required to reside within one of the 10 states in which the organization has a physical office.