Legal Administrative Assistant (Remote - Miami, Florida)

Overview

This role provides administrative and case support to Client Legal Services attorneys, focusing primarily on Examinations Under Oath (EUOs) and related case coordination. The position involves managing high-volume scheduling, maintaining accurate documentation, and ensuring compliance with service-level agreements with Claims.

Responsibilities

• Coordinate and schedule Examinations Under Oath (EUOs), including attorneys, court reporters, and involved parties
• Manage high-volume calendaring, including scheduling, rescheduling, and closing out events
• Maintain compliance with litigation management and task-based systems
• Enter and manage case data such as pleadings, motions, correspondence, and EUO documentation
• Prepare and track correspondence and maintain proof of delivery for required communications
• Maintain accurate and organized case files and documentation of tasks and activities
• Ensure adherence to established processes and service-level timelines with Claims partners
• Communicate with attorneys, internal stakeholders, and external parties regarding case coordination
• Provide scheduling and administrative support for multiple attorneys
• Handle confidential information and complete administrative tasks accurately and timely

Requirements

• Strong typing speed and accuracy
• Proficiency with technology, including experience with case management or task-based systems
• Excellent organizational and follow-up skills with the ability to meet strict deadlines
• Ability to take initiative while working under attorney direction
• Experience supporting multiple attorneys simultaneously
• Experience with heavy scheduling and coordination
• Insurance defense or legal administrative experience preferred

Supervisory Responsibilities

• This role does not have supervisory duties.

Location

• Remote position with required quarterly in-office attendance
• Candidates must reside within the greater Miami metropolitan area or near a local office in Jacksonville, Tampa, Fort Myers, Miami, or Fort Lauderdale

Compensation & Benefits

• Hourly pay range: $20.77 - $32.67, based on experience and qualifications
• Background investigation required for candidates offered the position

Skills

Adaptability, calendar management, case management software, client communication, collaboration, confidentiality, court filings, deadline management, detail-oriented, e-filing, legal document preparation, legal reasoning, Microsoft Office 365, organizing, prioritization, problem solving, team player, trial preparation