Legal Billing Specialist

Overview

This role involves joining the Revenue Management Department as a Legal Billing Specialist in the New Jersey Office. The position is designated as remote, with preference for candidates located in New Jersey or the surrounding area. The role reports to the Billing Manager of Revenue Management and requires flexibility to work overtime as needed.

Responsibilities

• Edit prebills via Prebill Viewer and Aderant based on requests from Billing Attorneys.
• Generate a high volume of complex client invoices via Aderant.
• Ensure invoices comply with billing guidelines and that all required supporting documentation is compiled prior to submission.
• Submit e-bills via EHub, including all supporting documentation.
• Monitor for invoice rejections, reductions, and items needing appeals; address issues immediately.
• Respond to billing inquiries.
• Complete special projects and ad hoc reports as needed and/or requested.
• Attend onsite trainings as needed, work overtime, and conduct business travel as required.

Requirements

• Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation.
• Ability to prioritize workload and adapt to a fast-paced environment.
• Highly motivated self-starter who can work with minimal supervision and take a proactive approach in a team setting.
• Strong organizational skills and attention to detail; ability to manage multiple tasks and deadlines.
• Strong analytical and problem-solving skills.
• Takes initiative, uses good judgment, and has excellent follow-up skills.
• Proactive in identifying billing issues and providing possible solutions.
• Ability to work under pressure to meet strict deadlines.
• Ability to establish and maintain positive, effective working relationships across all levels of the firm.

Education & Prior Experience

• Bachelor’s Degree or equivalent experience in Accounting or Finance.
• Minimum 3+ years of experience as a Legal Biller required.

Technology

• Aderant or Elite/3E preferred; Prebill Viewer; E-billing Hub; Bill Blast.
• Proficiency in Excel required.
• Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows as appropriate and/or directed.
• Proactive approach to learning and adapting to emerging AI and related technologies; contributes to a culture of innovation.

Physical Requirements

• Occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments.
• May be sedentary and require sitting for extended periods.
• Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment.
• Some filing is required, including the ability to lift files, open filing cabinets, and bend or stand as necessary.

Compensation & Benefits

• Expected pay range: $38.46 to $53.57 per hour.
• Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.
• Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program.
• Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance.
• Commuter and Transit programs may also be available in certain markets.

Location

• New Jersey Office (remote position).
• Candidates located in New Jersey or the surrounding area are preferred.