Legal Billing Specialist (Law Firm Experience Required)

Overview

A law firm is seeking a Legal Billing Specialist to join their Accounting Department. The ideal candidate will have experience working in a law office or professional services environment and be responsible for editing, compiling, and submitting attorney billing. Proficiency with Microsoft Office, knowledge of client-based electronic billing platforms, and experience with Elite 3E or comparable legal billing software are required. Strong communication skills for interacting with staff, attorneys, clients, and vendors are essential.

Responsibilities

• Review and edit pre-bills according to attorney requests; perform preparatory tasks for electronic bill submission, including splitting bills between clients and applying retainer funds.
• Compile and bill attorney and paralegal hours in accordance with client guidelines.
• Submit electronic bills through billing websites and resolve submission issues.
• Produce a high volume of bills per billing cycle.
• Review and confirm the accuracy of billing and supporting documentation as needed.
• Research, troubleshoot, and respond to billing inquiries.
• Utilize client billing guidelines to ensure accuracy and compliance with rates, billing frequency, and cost management.
• Communicate regularly with the Billing Manager to meet billing expectations.
• Collaborate with other Billing Specialists on short- and long-term billing projects and initiatives.
• Handle billing exceptions and ensure timely submission of bills while working closely with professional staff.
• Understand technical aspects of billing software and troubleshoot related issues.

Requirements

• Minimum of 3 years of billing experience in a professional services firm; legal billing experience is required.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Experience with legal billing software, preferably Elite 3E.
• Familiarity with third-party administrative systems such as eBilling Hub or similar applications.
• Strong multitasking, organizational, and time management skills.
• Ability to prioritize tasks, anticipate work needs, and maintain strong attention to detail.
• Experience with electronic billing, invoice submissions, budgeting, and timekeeper requests.
• Excellent verbal and written communication skills.
• Ability to maintain composure in high-stress environments.
• Willingness to learn and adapt to various situations.
• Associate's degree preferred but not required.

Compensation & Benefits

• Hourly pay range: $32 to $36 per hour, depending on experience.
• Overtime paid at 1.5 times the regular hourly rate as needed.
• Comprehensive benefits coverage, including plans available at zero employee cost (average annual employee contribution for health/vision/dental coverage ranges from $700 to $1,700).
• Employee Assistance Program.
• Monthly technology reimbursement of $60.
• 401(k) program with a 100% match on the first 3% contributed and a 50% match on the next 4-5%.
• Vacation time accrued annually at the employee’s base rate.
• Paid parental leave at base pay.

Additional Benefits

• Standard 37.5-hour workweek designed to promote work-life balance.
• Educational reimbursement program for non-attorney eligible team members (up to $3,500 per calendar year).
• Internal diversity and inclusion initiatives.
• Firm-wide charitable giving program.
• Numerous social and off-site events throughout the year.

Location

Remote work opportunity available.

Equal Opportunity Statement

The employer is committed to providing equal employment opportunities without discrimination or harassment based on race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit-based factors.

Additional Information

No recruiters or agencies, please.