Legal Document Specialist - Multiple Offices (Remote)

Overview

The Legal Document Specialist is responsible for formatting, editing, and finalizing legal documents and memoranda in compliance with federal and state judicial rules.

This is a remote position located in Phoenix, AZ, Nashville, TN, or Kansas City, MO.

Responsibilities

• Create shell documents according to assigning attorney instructions.
• Fix corrupted documents and follow standard firm format.
• Edit, create, combine, or convert documents to PDF following firm format.
• Create and run mail merges.
• Assist Attorney Practice Coordinators (APCs) with creating Tables of Contents (TOCs) and Tables of Authorities (TOAs) as needed.
• Communicate with assigning attorneys in both verbal and written form regarding project instructions.
• Prioritize multiple deadlines and communicate project status to assigning attorneys.
• Evaluate workload and communicate project deadlines to a manager.
• Save work product to NetDocuments using the firm’s naming convention guidelines.
• Create, format, and edit basic to advanced Excel documents from end-user provided data.
• Create, format, and edit basic to advanced interactive PowerPoint slideshows from end-user provided content.

Requirements

• High School Diploma is required.
• Minimum 5 years of directly related work experience in a law firm environment.

Required Qualifications

• Expertise in NetDocuments, MS Word, Big Hand Create, Adobe, Best Authority, and OneDrive.
• Expertise in drafting, revising, redlining using Track Changes, and finalizing documents.
• Expertise in Big Hand Create to create compliant legal documents and correspondence.
• Expertise proofing legal documents for consistent formatting, spelling, grammar, and punctuation.
• Expertise comparing documents using WorkShare.
• Ability to create pivot tables, charts, and graphs extrapolated from data.
• Basic Excel skills, including but not limited to navigation, tables, auto sum, print formats, and charts.
• Knowledge of comprehensive editing and formatting within firm templates.
• Proven expertise producing Tables of Contents and using Best Authority to produce Tables of Authorities.
• High attention to detail and critical thinking.
• Ability to accurately transcribe handwritten documents and audio recordings.
• Ability to perform mail merges in MS Word and Outlook.
• Ability to edit, create, combine, and convert PDF documents using Adobe.

Compensation & Benefits

• Benefits are available to full-time and part-time employees working at least a 50% schedule.
• Benefits include comprehensive health, dental, and vision plan for you, your spouse/domestic partner and children.
• Includes a 401(k) plan, ample time off programs, mental health programs, family building and caregiving, generous paid parental leave, life insurance, disability insurance, a wellness program, flexible spending accounts, and an employee referral bonus program.

Location

Remote position located in Phoenix, AZ, Nashville, TN, or Kansas City, MO.