Legal Document Specialist - Multiple Offices (Remote)

Overview

The Legal Document Specialist is responsible for formatting, editing, and finalizing legal documents and memoranda in compliance with federal and state judicial rules.

This is a remote position located in Phoenix, AZ, Nashville, TN, or Kansas City, MO.

Responsibilities

• Create shell documents according to assigning attorney instructions.
• Fix corrupted documents and follow standard firm format.
• Edit, create, combine, or convert documents to PDF following firm format.
• Create and run mail merges.
• Assist Attorney Practice Coordinators (APCs) with creating Tables of Contents (TOCs) and Tables of Authorities (TOAs) as needed.
• Communicate with the assigning attorney in both verbal and written form regarding project instructions.
• Prioritize multiple deadlines and communicate project status to the assigning attorney.
• Evaluate workload and communicate with the manager regarding project deadlines.
• Save work product to NetDocuments using the firm’s naming convention guidelines.
• Create, format, and edit basic to advanced Excel documents from end-user provided data.
• Create, format, and edit basic to advanced interactive PowerPoint slideshows from end-user provided content.

Qualifications

• Expertise in NetDocuments, MS Word, Big Hand Create, Adobe, Best Authority, and OneDrive.
• Expertise in drafting, revising, redlining using Track Changes, and finalizing documents.
• Expertise in Big Hand Create to create compliant legal documents and correspondence.
• Expertise proofing legal documents for consistent formatting, spelling, grammar, and punctuation.
• Expertise comparing documents using WorkShare.
• Ability to create pivot tables, charts, and graphs extrapolated from data.
• Basic Excel skills required, including navigation, tables, auto sum, print formats, and charts.
• Knowledge of comprehensive editing and formatting within firm templates.
• Proven expertise producing Tables of Contents and use of Best Authority to produce Tables of Authorities.
• High attention to detail and critical thinking.
• Ability to accurately transcribe handwritten documents and audio recordings.
• Ability to perform mail merges in MS Word and Outlook.
• Ability to edit, create, combine, and convert PDF documents using Adobe.

Education & Certifications

• High School Diploma is required.

Experience

• Minimum 5 years of directly related work experience in a law firm environment.

Compensation & Benefits

Benefits are available to full-time and part-time employees working at least a 50% schedule. Benefits include:

• Comprehensive health, dental, and vision plans for you, your spouse/domestic partner, and children
• Superior 401(k) plan
• Ample time off programs
• Mental health programs
• Family building and caregiving
• Generous paid parental leave
• Life insurance
• Disability insurance
• Wellness program
• Flexible spending accounts
• Employee referral bonus program

Location

Remote position located in Phoenix, AZ, Nashville, TN, or Kansas City, MO.