Legal Executive Assistant

Overview

A legal services organization is seeking a reliable and detail-oriented Legal Assistant with hands-on experience using Clio to support attorneys and paralegals with administrative, client-facing, and workflow support tasks. This is a remote, U.S.-based position offering ongoing work with established attorneys in a collaborative, professional environment.

Responsibilities

• Assist with setting up and maintaining matters within Clio or other case management systems, including updating contacts, notes, tasks, and documents
• Support client intake workflows by scheduling consultations, sending engagement agreements, and ensuring required information and documents are collected
• Manage calendars, schedule meetings and deadlines, and track important dates
• Maintain task lists and workflows to support ongoing case progression
• Communicate with clients to gather information, provide updates, and support a professional experience
• Assist with time entry, invoicing support, and general administrative processes
• Upload, organize, and maintain documents within firm systems
• Assist with inbox management, draft routine correspondence, and route communications
• Track next steps and follow up on outstanding items to support case progress
• Contribute to maintaining organized systems and supporting day-to-day practice operations

Requirements

• At least 1 year of experience in a legal administrative, legal assistant, or litigation support role
• Hands-on experience using Clio in a legal setting
• Completed bachelor's degree
• Minimum availability of 20 hours per week to start
• Ability to work independently and manage multiple cases
• Strong attention to detail and communication skills
• Proficiency with Microsoft Office and Adobe
• Windows-based computer preferred
• Availability and responsiveness within 1 hour during standard business hours (9:00 AM - 6:00 PM)

Compensation & Benefits

• $23.00 per hour (W2 employment)
• Medical, dental, and vision coverage
• Paid sick time and employee discounts
• Quarterly performance bonuses
• Reimbursement of certain expenses
• Professional development and advancement opportunities
• Supportive and inclusive remote work culture

Location

Remote (U.S. based)