Legal Operations Specialist

Overview

A legal operations team is seeking a Legal Operations Specialist to support high-level legal and business operations within the energy efficiency sector. This role involves streamlining legal processes, coordinating cross-functional efforts, and advancing broader operational and strategic goals.

Responsibilities

• Manage the full lifecycle of legal inquiries from initial contact to resolution, providing guidance on best practices and leveraging departmental expertise for contract interpretation, policy guidance, and legal principles
• Support legal department project management by tracking deliverables, coordinating workflows, maintaining timelines, and keeping stakeholders informed
• Research, develop, and manage process improvement initiatives for the legal team
• Assist with corporate governance tasks such as maintaining corporate records, supporting document production, and preparing resolutions and related materials
• Monitor and maintain the contract database, including data entry, verification, and auditing to ensure accuracy and document integrity
• Prepare legal documents using established templates and playbooks
• Design and deliver training on contract management systems, internal processes, and foundational legal principles
• Build and maintain professional relationships across the organization, both within and outside the legal team

Requirements

• Bachelor’s degree
• Minimum 5 years of experience in legal project management, corporate governance, procurement, contract management, or related legal/business administration
• Paralegal certificate, contract management certificate, and/or public notary endorsement
• Exceptional attention to detail and accuracy
• Excellent verbal and written communication skills
• Strong organizational skills
• Knowledge of legal terminology and contract principles with the ability to communicate complex information across all organizational levels
• High-level critical thinking and problem-solving abilities
• Ability to prioritize tasks and manage time effectively
• Strong team orientation and commitment to shared goals
• Demonstrated curiosity and enthusiasm for continuous learning
• Experience with contract management software
• Proficiency with Microsoft Office Suite and Adobe Acrobat
• Aptitude for learning new technology, processes, and systems
• Ability to undertake limited domestic travel

Preferred Qualifications

• Professional certifications such as PMP, CLOC, CLM, LPP, or an advanced degree
• Familiarity with Salesforce, DocuSign, and SharePoint
• Prior experience in service roles (e.g., barista, bartender, retail sales), with teaching or training experience preferred
• Passion for interests outside of work
• Demonstrated interest in environmental, energy, or social issues

Location

This position may require limited domestic travel.